Non-Academic Code of Learner Conduct
What is the Non-Academic Code of Learner Conduct?
The Non-Academic Code of Learner Conduct explains the standards of behaviour expected of learners at NOSM University and the process the University uses to address concerns about non-academic misconduct. The Code is designed to promote a safe, respectful, inclusive, and accountable learning environment while ensuring fairness, transparency, and educationally focused outcomes.
The Code applies to learner behaviour that may affect the safety, rights, well-being, or functioning of the University community. It can apply to conduct that occurs:
- On University property
- During University activities or placements
- Online
- Off campus when a learner is representing, or could reasonably be seen as representing, the University
- In situations that may impact the University community or its members
What is Non-Academic Misconduct?
Examples of non-academic misconduct may include:
- Harassment, threats, or disruptive behaviour
- Hazing
- Misuse of University technology
- Providing false information
- Damage to property
- Unauthorized entry or presence
- Retaliation against someone involved in a misconduct process
- Violations of laws or University policies
Who can report Non-Academic Misconduct?
Any Member of the University Community or broader community may report alleged non-academic misconduct
How can you report Non-Academic Misconduct?
Click Here to Report Non-Academic Learner Conduct
When submitting a report, include:
✅ Your name and contact information
✅ A description of what happened, including the date, time, and location
✅ Information about any witnesses
✅ Any supporting documentation or evidence available
While reports may be received later, the University recommends submitting a report within one year of the incident to support effective investigation and resolution.
How is Non-Academic Misconduct handled?
Step 1: Initial Review
The Provost will first direct misconduct reports to the academic professionalism body in the academic program in which the learner is enrolled to determine if the misconduct is an academic (professionalism) conduct issue that the academic program should review as per their policies and procedures.
The professionalism body will report back to the Provost by a predetermined deadline.
Step 2: Conduct Officer Assessment
If the matter is determined to be non-academic conduct, the Provost appoints a Conduct Officer. The Conduct Officer reviews the report and determines:
-
- Whether the concern falls within the scope of the Code
- Whether it should proceed through an Informal or Formal process
- Whether another University process or an external process may be more appropriate
Step 3: Informal Resolution
Many concerns may be resolved through an informal process.
The Conduct Officer works with the individuals involved to identify solutions and educational outcomes that help repair harm and support learning.
Possible outcomes may include:
- Educational requirements
- Remedial actions
- Restorative measures
- Agreed-upon restrictions or conditions
Step 4: Formal Review
If an informal resolution is not possible, or if the concern is sufficiently serious, the matter proceeds to a formal review.
The Conduct Officer prepares findings and submits them to the University Discipline Panel (UDP).
The UDP reviews the information and makes recommendations to the Provost regarding:
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- Whether a breach of the Code occurred
- Whether sanctions should be imposed
Step 5: Decision and Sanctions
The Provost reviews the recommendations and communicates the final decision. Sanctions are intended to be educational, restorative, and proportionate to the circumstances of the case.
Who decided what counts as Non-Academic Misconduct?
The behaviours that constitute non-academic misconduct are defined in the Non-Academic Code of Learner Conduct.
The Code outlines categories of behaviour that may be considered non-academic misconduct. The list of misconducts is not exhaustive, and the University may assess behaviour based on the principles and expectations established in the Code.
Who investigates Non-Academic Misconduct Cases?
Conduct Officer
A Conduct Officer is appointed by the Provost and is responsible for reviewing reports, assessing allegations, facilitating informal resolution where appropriate, and preparing findings for formal cases.
University Discipline Panel (UDP)
For formal cases, the University Discipline Panel reviews the evidence and Conduct Officer findings and makes recommendations to the Provost. The Panel is appointed by the Provost and includes University representatives selected for their knowledge and expertise.
Provost
The Provost oversees the process, appoints the Conduct Officer and UDP members, and makes the final decisions regarding recommendations and sanctions.
How long does the Non-Academic Misconduct Process take?
While every case is different, the procedures identify the following typical timelines:
Informal Resolution
The University aims to complete and communicate an informal resolution within approximately 30 days.
Formal Review
For matters proceeding through the formal process, the Provost will typically complete and communicate the review outcome within approximately 60 days of receipt of the report.
Complex situations, concurrent legal proceedings, multiple policy concerns, or other exceptional circumstances may affect these timelines.
Your Rights During the Process
Learners involved in a non-academic misconduct process have the right to:
- Be presumed not responsible until a finding is made
- Be informed of the allegations
- Respond to the information presented
- Have matters addressed fairly and promptly
- Bring a support person to meetings and hearings
- Have decisions made using the balance of probabilities standard and principles of procedural fairness
Questions?
For information about reporting non-academic misconduct:
non-academicmisconduct@nosm.ca
For the complete policy and procedures, consult the Non-Academic Code of Learner Conduct and Non-Academic Code of Learner Conduct Procedures.