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Policies and Procedures

For Applicants


Deferrals

The Northern Ontario School of Medicine does not generally grant deferrals of admission, though it will consider deferrals in exceptional circumstances. Requests are received through the Office of Admissions and are forwarded to the Deferrals Committee for consideration. Decisions of the committee are final and not open to appeal by the candidate.


Essential Skills and Abilities Required for the Study of Medicine Council of Ontario Faculties of Medicine (COFM)

The Ontario Faculties of Medicine are responsible to society for providing a program of study that graduates Doctors of Medicine with the knowledge, skills, professional behaviours and attitudes necessary for postgraduate medical training and independent practice in Canada. Graduates must be able to diagnose and manage health problems and provide comprehensive, compassionate care to their patients. For this reason, students in the MD program must possess the cognitive, communication, sensory, motor, and social skills necessary to interview, examine, and counsel patients, and competently complete certain technical procedures in a reasonable time while ensuring patient safety.

In addition to obtaining an MD degree, and completing an accredited residency training program, an individual must pass the licensure examinations of the Medical Council of Canada (MCC) in order to practice medicine. Therefore, MD programs have embedded expectations of competencies both knowledge- and skills- based. Prospective candidates should be aware that cognitive abilities, physical examination proficiencies, management skills, communication ability, and professional behaviours are all evaluated in timed simulations of patient encounters.

All students must therefore have the required skills and abilities described in the following Section on Technical Standards. These are standards that are necessary for success in the MD program, and to be sufficiently competent to participate in supervised residency training.

All individuals are expected to review this document to assess their ability to meet these standards. Students with disabilities that could negatively impact their capacity to meet these standards should notify their University so that appropriate accommodations may be arranged. Where a student has a disability, the University will assess the needs of that student and whether those needs can be met short of undue hardship, including any cost and issues of patient care and safety.

Technical Standards for Students in the MD Program

A candidate for the MD degree must demonstrate in a timely fashion the following abilities as they relate to the competencies:

Observation

A student must be able to participate in learning situations that require skills of observation. In particular, a student must be able to accurately observe a patient and acquire all relevant sensory information.

Communication

A student must be able to efficiently elicit verbal and non-verbal information pertinent to the patient’s medical history and physical examination. A student must be able to communicate effectively with patients, families and any member of the health care team. A student must also be able to summarize coherently a patient’s condition and management plan verbally and in writing.

Motor

A student must demonstrate sufficient motor function to safely perform a physical examination on a patient (e.g. palpation, auscultation and percussion). A student must be able to use common diagnostic aids or instruments either directly or in an adaptive form. A student must be able to execute motor movements reasonably required to provide general and emergency medical care to patients.

Intellectual-Conceptual, Integrative and Quantitative Abilities

A student must demonstrate the cognitive skills and memory necessary to engage in clinical problem solving.

Behavioural and Social Attributes

A student must consistently demonstrate the emotional health required for full utilization of her/his intellectual abilities. The application of good judgment and the prompt completion of all responsibilities attendant to the diagnosis and care of patients is necessary. The development of mature, sensitive and effective relationships with patients, families and other members of the health care team are also required. The student must be able to tolerate the physical, emotional, and mental demands of the program and function effectively under stress. Adaptability to changing environments and the ability to function in the face of uncertainties that are inherent in the care of patients are both necessary.

Compassion, integrity, concern for others, interpersonal skills, interest and motivation are all personal qualities that physicians must demonstrate and are expected qualities of students.

Students with Disabilities

Disability is defined by Section 10 (1) of the Ontario Human Rights Code.

COFM is committed to facilitating the integration of students with disabilities into the University and medical communities. Each student with a disability is entitled to reasonable accommodation that will assist her/him to meet the standards. Students must be prepared to provide supporting medical documentation in a timely manner and to cooperate with the University in determining an appropriate accommodation.

First Approved: November 2003

Revised: October 2016; Approved by UE: COFM October 11, 2016; Approved by COFM Deans October 26, 2016.


Falsification of Application Information

If it is discovered that any application information is false or misleading, or that information has been concealed or withheld, the application will be disqualified; or, if discovered after an offer of admission has been sent, that offer will be withdrawn. If these circumstances are discovered after the student has been admitted into the Medical Program, the student will be required to withdraw from the Program. An applicant so discovered will be barred from applying to the Northern Ontario School of Medicine for five years. Other medical school admissions committees will be notified of the nature of the offence and the name of the applicant.


Student Immunization Requirements

Successful applicants are required to provide proof of up-to-date immunization status. Information regarding specific requirements will be included with the offer of admissions. Failure to comply with this requirement may result in students being denied access to clinical settings.

For more information refer to the Council of Ontario Faculties of Medicine (COFM) Immunization Policy document.


Police Record Checks

Throughout your medical degree, you will serve vulnerable populations. In an effort to protect these vulnerable people against potential risk of harm, the Ontario Faculties of Medicine and many clinical agencies require that you provide confirmation of the absence of a criminal conviction or outstanding criminal charges.

At the beginning of each subsequent academic year in the MD program, you will be required to sign a criminal records and disclosure form to confirm that there has been no change in the information contained in the police information check. The police information check, including a Vulnerable Sector Screening, is required. Offer of admission is contingent upon provision of the above checks, at your expense. NOSM will review any files presented with a “Not Clear” check to determine what action, if any, will be taken.

For more information about obtaining a police information check with Vulnerable Sector Screening, please contact your local police agency.

For Current Students

Accident/Incident/Injury
Employers Report of Injury or Disease WSIB Form 7
NOSM Injury Incident Reporting Form
Report on Needlestick Injury or Body Fluid Splash WSIB Form 2819A (in addition to WSIB Form 7)

Accessibility/Accommodation for Students
…NOSM
Accessibility at NOSM
Accommodation for UME Students with Disabilities  (within Student Assessment and Promotion Regulations)

…Laurentian University
Laurentian University Student Accessibility Services

…Lakehead University
Lakehead University Student Accessibility Services
Accommodation and Access for Students with Disabilities/Medical Conditions – Lakehead Policy
Lakehead University Accessibility Services – Forms and Procedures for Students

…Council of Ontario Faculties of Medicine (COFM)
Council of Ontario Faculties of Medicine Essential Skills and Abilities Required for Entry to a Medical Degree Program

Appeals
UME Academic Appeals 
Academic Council Academic Appeals Policy and related documents

Assessment and Promotion
Student Assessment and Promotion Regulations
2018-2019 Phase 1 Promotion, Reassessment, and Remediation Plan
2018-2019 Phase 2 Promotion, Reassessment, and Remediation Plan
2018-2019 Phase 3 Promotion, Reassessment, and Remediation Plan
Invigilator Responsibilities during Written Assessments
Student Responsibilities during Written Assessments
Post-Exam Student Review of UME Multiple Choice Examinations
Procedures for Reporting, Investigating, and Grading Student Professionalism
Non-Involvement of Providers of Student Health Services in Student Assessment or Promotion

Attendance/Leave of Absence/Withdrawl from the MD Program
Maximum Time for Completion of the NOSM MD Program
Phase 1 Interruptions to Student Attendance and Leave of Absence Policy and Procedures
Phase 2 Interruptions to Student Attendance and Leaves of Absence Policy and Procedures
Phase 3 Interruptions to Student Attendance and Leaves of Absence Protocol
Request for Approval of Absence from MD Program form
Pregnancy and New Parenthood during the Undergraduate Medical Education Program

Code of Student Conduct
Lakehead University Code of Student Behaviour and Disciplinary Procedures
Laurentian University Code of Student Conduct (non-academic)
UME Code of Student Conduct

Duty Hours/On-Call
Phase 2 Duty Hours and On-Call Policy
Phase 3 Duty Hours and On-Call Policy

Electives and Special Educational Experiences (SEEs)
MD Electives Program Information and Guidelines
Acknowledgement of Risks and Responsibility, Liability Waiver, and Indemnity Agreement Form
Elective Approval Form
Assessment of Student Performance during Elective form
Special Educational Experience (SEE) Assessment of Student Form

Financial Aid
Information and documents can be found here

Housing
Travel Management and General Expenses Protocol
NOSM Learner Housing Protocol
NOSM Learner Housing Agreement

Immunization
Council of Ontario Faculties of Medicine (COFM) Immunization Policy
NOSM Student Immunization Form
Council of Ontario Faculties of Medicine (COFM) Blood Borne Viruses Policy

Site Selection and Site Appeals
Site or Stream Selection – Student Process and Information
Phase 3 Voluntary Site Reassignment Protocol

Travel
Travel Management and General Expenses Protocol
Phase 2 (CCC) Travel Costs Policy

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