Policies and Procedures

If you are looking for a UME program policy or procedure that is not listed below, please email ume@nosm.ca

Accident/Incident/Injury
NOSM Injury Incident Reporting Form
Report on Needlestick Injury or Body Fluid Splash WSIB Form 2819A (in addition to WSIB Form 7)
UME Blood Borne Pathogens Policy and Exposure Protocol (Needlestick) INFOGRAPHIC
UME Blood Borne Pathogens Policy and Exposure Protocol (Needlestick)

Accessibility/Accommodation for Students
…NOSM
Accessibility at NOSM
Accommodation for UME Students with Disabilities  (within Student Assessment and Promotion Regulations)

…Council of Ontario Faculties of Medicine (COFM)
Council of Ontario Faculties of Medicine Essential Skills and Abilities Required for Entry to a Medical Degree Program

Appeals
UME Academic Appeals Policy and Procedure
NOSM University Senate Academic Appeals Policy and related documents

Assessment and Promotion
Student Assessment and Promotion Regulations
2022-2023 Phase 1 Promotion and Reassessment-Remediation Plan
2022-2023 Phase 2 Promotion and Reassessment-Remediation Plan
2022-2023 Phase 3 Promotion, Reassessment-Remediation Plan
Fair and Timely Summative Assessment Policy and Procedure
Invigilator Responsibilities during Written Assessments
Student Responsibilities during Written Assessments
Post-Exam Student Review of UME Multiple Choice Examinations
Procedures for reporting, investigating, and adjudicating student professionalism
Non-Involvement of Providers of Student Health Services in Student Assessment or Promotion

Attendance/Leave of Absence/Withdrawal from the MD Program
Maximum Time for Completion of the NOSM MD Program
Phase 1 Interruptions to Student Attendance and Leave of Absence Policy and Procedures
Phase 1 Interruptions to Student Attendance and Leaves of Absence Policy and Procedures Checklist
Phase 2 Interruptions to Student Attendance and Leaves of Absence Policy and Procedures
Phase 3 Interruptions to Student Attendance and Leaves of Absence Policy and Procedures
Phase 3 Interruptions to Student Attendance and Leaves of Absence Policy and Procedures Infographic
Request for Approval of Absence from MD Program form
Pregnancy and New Parenthood during the Undergraduate Medical Education Program

Code of Student Conduct
UME Code of Student Conduct

Duty Hours/On-Call
Phase 2 Duty Hours and On-Call Policy
Phase 3 Duty Hours and On-Call Policy

Electives
MD Electives Program Information and Regulations
Acknowledgement of Risks and Responsibility, Liability Waiver, and Indemnity Agreement Form

Financial Aid
Information and documents can be found here

Housing
Travel Management and General Expenses Policy
NOSM Learner Housing Policy
NOSM Learner Housing Agreement

Immunization
Council of Ontario Faculties of Medicine (COFM) Immunization Policy
NOSM Student Immunization Form
Council of Ontario Faculties of Medicine (COFM) Blood Borne Viruses Policy

Site Selection and Site Appeals
Site or Rotation Selection Procedure
Phase 1 Site Selection Procedure
Phase 2 Site Selection Procedure
Phase 3 Rotation Selection Procedure
Phase 3 Voluntary Site Reassignment Protocol

Student Mistreatment
Responding to Student Concerns of Mistreatment Procedure
Responding to Student Concerns of Mistreatment Procedure FLOW CHART
Human Rights, Anti-Discrimination, and Harassment Policy and Procedure

Travel
Travel Management and General Expenses Protocol
Phase 2 Travel Costs Policy