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Toolkit

Policies and Procedures

For Applicants


Admissions Policy

To review the Admissions Policy as approved by Academic Council and the Lakehead and Laurentian University Senates please refer to the Admissions Policy document.


Essential Skills and Abilities Required for Entry to a Medical Degree Program

To fulfill the MD Program requirements, and avoid serious risk to the health and safety of patients, you must acquire competency in a wide range of knowledge, skills, and abilities.

If you require accommodation to undertake the Medical Program at the Northern Ontario School of Medicine, we advise you to review the Council of Ontario Faculties of Medicine policy: Essential Skills and Abilities Required for Entry to a Medical Degree Program.

If you require accommodation for the medical program, please contact the NOSM Learner Affairs Office at learneraffairs@nosm.ca.


Falsification of Application Information

If it is discovered that any application information is false or misleading, or that information has been concealed or withheld, the application will be disqualified; or, if discovered after an offer of admission has been sent, that offer will be withdrawn. If these circumstances are discovered after the student has been admitted into the Medical Program, the student will be required to withdraw from the Program. An applicant so discovered will be barred from applying to the Northern Ontario School of Medicine for five years. Other medical school admissions committees will be notified of the nature of the offence and the name of the applicant.


Deferrals

The Northern Ontario School of Medicine does not generally grant deferrals of admission, though it will consider deferrals in exceptional circumstances. Requests are received through the Office of Admissions and are forwarded to the Deferrals Committee for consideration. Decisions of the committee are final and not open to appeal by the candidate.


Police Information Check

Throughout your medical school program, you will serve vulnerable populations. In an effort to protect these vulnerable people against potential risk of harm, the Ontario Faculties of Medicine and many clinical agencies require that you provide confirmation of the absence of a criminal conviction or outstanding criminal charges.

You are required to complete and submit the results of your Police Information Check, including a Vulnerable Sector Screening, at your own expense.

At the beginning of each subsequent academic year in the MD program, you will be required to sign a Criminal Records and Disclosure form to confirm that there has been no change in the information contained in the Police Information Check.

Your offer of admission is contingent upon provision of these checks. We will review any files presented with a “Not Clear” check to determine what action, if any, will be taken.

For more information about obtaining a Police Information Check with a Vulnerable Sector Screening, contact your local police agency.


Immunization/Health Screening

All incoming students must complete the Year 1 NOSM Undergraduate Immunization Form. NOSM’s screening requirements meet the current OHA/OMA Communicable Disease Surveillance Protocol for Ontario Hospitals, in accordance with Regulation 965, Section 4, of the Public Hospitals Act RSO 1990. We will send more details about health regulations in the offer of admission to the program.

Failure to comply with this requirement may result in students being denied access to clinical settings.

For more information refer to the Council of Ontario Faculties of Medicine (COFM) Immunization Policy document.

For Current Students

THIS LIBRARY IS CURRENTLY UNDER RECONSTRUCTION
Please email ume@nosm.ca for any MD/UME Program policy or procedure that you need at this time. This will ensure you are referencing the most recently approved version.

Accident/Incident/Injury
NOSM Injury Incident Reporting Form
Report on Needlestick Injury or Body Fluid Splash WSIB Form 2819A (in addition to WSIB Form 7)

Accessibility/Accommodation for Students
…NOSM
Accessibility at NOSM
Accommodation for UME Students with Disabilities  (within Student Assessment and Promotion Regulations)

…Laurentian University
Laurentian University Student Accessibility Services

…Lakehead University
Lakehead University Student Accessibility Services
Accommodation and Access for Students with Disabilities/Medical Conditions – Lakehead Policy
Lakehead University Accessibility Services – Forms and Procedures for Students

…Council of Ontario Faculties of Medicine (COFM)
Council of Ontario Faculties of Medicine Essential Skills and Abilities Required for Entry to a Medical Degree Program

Appeals
UME Academic Appeals 
Academic Council Academic Appeals Policy and related documents

Assessment and Promotion
Student Assessment and Promotion Regulations
2019-2020 Phase 1 Promotion and Reassessment Remediation Plan
2019-2020 Phase 2 Promotion and Reassessment-Remediation Plan
2018-2019 OSCE Addendum to P1 and P2 Promotion, Reassessment, and Remediation Plan
2019-2020 Phase 3 Promotion, Reassessment, and Remediation Plan
Invigilator Responsibilities during Written Assessments
Student Responsibilities during Written Assessments
Post-Exam Student Review of UME Multiple Choice Examinations
Procedures for Reporting, Investigating, and Grading Student Professionalism
Non-Involvement of Providers of Student Health Services in Student Assessment or Promotion

Attendance/Leave of Absence/Withdrawl from the MD Program
Maximum Time for Completion of the NOSM MD Program
Phase 1 Interruptions to Student Attendance and Leave of Absence Policy and Procedures
Phase 2 Interruptions to Student Attendance and Leaves of Absence Policy and Procedures
Phase 3 Interruptions to Student Attendance and Leaves of Absence Policy and Procedures
Request for Approval of Absence from MD Program form
Pregnancy and New Parenthood during the Undergraduate Medical Education Program

Code of Student Conduct
Lakehead University Code of Student Behaviour and Disciplinary Procedures
Laurentian University Code of Student Conduct (non-academic)
UME Code of Student Conduct

Duty Hours/On-Call
Phase 2 Duty Hours and On-Call Policy
Phase 3 Duty Hours and On-Call Policy

Electives 

Effective until 2019 Sept 02 MD Electives Program Information and Guidelines
Effective on 2019 Sept 03 MD Electives Program Information and Regulations
Acknowledgement of Risks and Responsibility, Liability Waiver, and Indemnity Agreement Form

Financial Aid
Information and documents can be found here

Housing
Travel Management and General Expenses Protocol
NOSM Learner Housing Protocol
NOSM Learner Housing Agreement

Immunization
Council of Ontario Faculties of Medicine (COFM) Immunization Policy
NOSM Student Immunization Form
Council of Ontario Faculties of Medicine (COFM) Blood Borne Viruses Policy

Site Selection and Site Appeals
Site or Stream Selection – Student Process and Information
Phase 3 Voluntary Site Reassignment Protocol

Travel
Travel Management and General Expenses Protocol
Phase 2 (CCC) Travel Costs Policy