Registrar’s Office

At NOSM University – you are welcome!

The Office of the Registrar is committed to providing a positive educational and working environment for all NOSM University learners. Through compassionate interactions, services and communications, we strive to empower individuals to achieve their personal goals.

Registration in courses

MD Program

Students in the MD program will be registered by the Registrar’s office according to assessment and promotion within the program.
Year 1 through 3 – registration will take place in august
Year 4 – registration will take place in April

Graduate Studies Program

Students in the Graduate Studies Program will be registered by the Registrar’s office according to the program requirements.

NODIP Program

Interns in the Northern Ontario Dietetic Internship Program (NODIP) will be registered by the Registrar’s office according to the program requirements.

NOSM University Transcripts

NOSM learners who graduated prior to the establishment of NOSM University in 2022 must request transcripts from the university they attended, either Lakehead or Laurentian University.
Please note if you are applying to a post-secondary program you may be required to request transcripts through an alternative pathway (ie Ontario Universities Application Centre).

Official Transcripts

A transcript is official when it is either:

printed on the institution’s official transcript paper or imprinted with the university’s seal and bear the appropriate signatures OR,
sent electronically from the Registrar’s Office, where that procedure is established. It is the responsibility of the requestor to check with the organization or educational institution to determine if an electronic transcript is accepted as official.

Order a NOSM University Transcript

To order a NOSM University transcript please email registrar@nosm.ca to make your request.
In the transcript request email, please include the following details:

The location address to which you would like the transcript sent
The type of transcript you require: (1) an official transcript or (2) an unofficial transcript
If requesting an official transcript, please indicate if you’d require a hard copy transcript to be mailed directly or an electronic transcript emailed directly from the Registrar’s Office.

The cost of an Official Transcript is $20 which will be charged to your NOSM University account and must be paid prior to the release of your transcript.

Unofficial transcripts are free of charge.

Learner Information

To learn about the services available to you as a NOSM University learner, please watch the Information Session hosted by the Registrar’s Office.

Accessing Learner Records

Current and former learners have access to their own records at any time and can request to view any of their personal documents held by the Registrar’s Office by emailing registrar@nosm.ca. Access will be primarily stored in the Registrar’s Office via the paper and/or electronic copies. These guidelines pertain to student personal information regardless of where, and in what medium, it resides

Get a NOSM University ID Card

You will receive a request from the Registrar’s Office to submit a photo of a specific size and resolution to registrar@nosm.ca. This is the photo that will be used to create your NOSM University ID card.

UME Students

Years 1, 2, and 4 UME students will be able to pick up their NOSM University ID at their respective campus’ Health Sciences Library. Please note you will be required to show a valid government-issued photo ID in order to validate your identity.

Year 3 UME students will receive their NOSM University Student ID card from their Site Academic Director (SAC).

Graduate Students

Graduate Students may arrange with the Registrar’s Office to have a NOSM University Student ID card mailed to them if they reside outside of Thunder Bay or Sudbury. Otherwise, they would pick up their NOSM University Student ID card at either NOSM University Health Sciences Library. Please note you will be required to show a valid government-issued photo ID in order to validate your identity.

PGME Residents

Residents will receive their NOSM University Resident ID card from their Program Directors.

NODIP Learners

NODIP learners will receive their NOSM University ID card from the NODIP Program Manager.

NOSM University ID Number

For the new entering class, your NOSM University ID number was noted on your Offer of Admission letter and will be noted on your NOSM University ID card as well. For upper-year learners who began at NOSM University prior to September 2022, you will have received communication from the Registrar’s Office giving you access to your own SharePoint folder in which you will find a document with your new NOSM University ID number indicated.

If you misplace your NOSM University ID card, email registrar@nosm.ca and request a replacement. There is a $10 fee that will be charged to your NOSM University account.

On Campus Lockers

Year 1 UME students on either campus, may choose a locker during Transition Week. Lockers are not available prior to this time. It is first come, first served. Please bring your own lock. All Year 1 UME students will be required to sign a locker agreement indicating agreement to remove their lock and empty their locker by the agreed upon date. Locker agreements will be distributed via email.

Year 2 UME students must empty their locker and remove their locks by August 19th. Otherwise, locks and belongings will be removed.