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Registrar’s Office

At NOSM University – you are welcome!

The Office of the Registrar is committed to providing a positive educational and working environment for all NOSM University learners.  Through compassionate interactions, services and communications, we strive to empower individuals to achieve their personal goals.

Course Registration

MD Program

Students in the MD program will be registered by the Registrar’s office according to assessment and promotion within the program.
Year 1 through 3 – registration will take place in august
Year 4 – registration will take place in April

Graduate Studies Program

Students in the Graduate Studies Program will be registered by the Registrar’s office according to the program requirements.

NODIP Program

Interns in the Northern Ontario Dietetic Internship Program (NODIP) will be registered by the Registrar’s office according to the program requirements.  

 

Order a NOSM University Transcript

A transcript is official when it is either printed on the institution’s official transcript paper or imprinted with the university’s seal and bears the appropriate signatures OR, sent electronically from the Registrar’s Office, where that procedure is established. It is the responsibility of the requestor to check with the organization or educational institution to determine if an electronic transcript is accepted as official.

Current NOSM University Learners

To order a NOSM University transcript please email registrar@nosm.ca to make your request.
In the transcript request email, please include the following details: 

  1. The location address to which you would like the transcript sent
  2. The type of transcript you require: (1) an official transcript or (2) an unofficial transcript
  3. If requesting an official transcript, please indicate if you’d require a hard copy transcript to be mailed directly or an electronic transcript emailed directly from the Registrar’s Office.

The cost of an Official Transcript is $20 which will be charged to your NOSM University account and must be paid prior to the release of your transcript.

Unofficial transcripts are free of charge.

Graduates Of NOSM University (graduated April 2022 and onward)

To order a NOSM University transcript please email registrar@nosm.ca to make your request.
In the transcript request email, please include the following details: 

  1. The location address to which you would like the transcript sent
  2. The type of transcript you require: (1) an official transcript or (2) an unofficial transcript
  3. If requesting an official transcript, please indicate if you’d require a hard copy transcript to be mailed directly or an electronic transcript emailed directly from the Registrar’s Office.

The cost of an Official Transcript is $20 which will be charged to your NOSM University account and must be paid prior to the release of your transcript.

Unofficial transcripts are free of charge.

Graduates of the Northern Ontario School of Medicine – Lakehead and Laurentian University (graduated prior to April 2022)

NOSM University is unable to assist with these orders. NOSM learners who graduated prior to the establishment of NOSM University in 2022 must request transcripts from the university they attended, either Lakehead or Laurentian University.

 

Order a Replacement Parchment

Degrees or certificates that have been misplaced, damaged, destroyed, or that need a name change can be replaced by the NOSM University Office of the Registrar at a charge of $50.00 in addition to a delivery fee if it is requested that the replacement be sent by mail. A Replacement Parchment Request Form along with all necessary supporting documentation must be submitted as part of the request. It is the responsibility of the requestor to return the original parchment and pay the associated fee before a replacement can be distributed. In the event it is not possible to return the original parchment, a signed and sealed statutory declaration from a Notary Public is required in its place that affirms the parchment was misplaced or destroyed and specifies the requestor’s year of graduation, first name, last name, and date of birth. Please download and complete the Replacement Parchment Request Form and email it to registrar@nosm.ca.

Parchment has been misplaced or destroyed

If your original parchment has been misplaced or destroyed, you will need to submit the following:

  • A completed Replacement Parchment Request Form.
  • A signed and sealed statutory declaration from a Notary Public.
  • A $50.00 replacement fee in addition to a delivery fee if it is requested that the replacement be sent by mail.

Parchment has been damaged

If your original parchment has been damaged, you will need to submit the following:

  • A completed Replacement Parchment Request Form.
  • The original parchment in its damaged condition.
  • A $50.00 replacement fee in addition to a delivery fee if it is requested that the replacement be sent by mail.

Parchment requires name change

If your original parchment requires a name change, you will need to submit the following:

  • A completed Replacement Parchment Request Form.
  • The parchment with the original name.
  • A completed Name Change form with appropriate supporting documentation (i.e., government issued identification with the requestors new name).
  • A $50.00 replacement fee in addition to a delivery fee if it is requested that the replacement be sent by mail.

NOTE: Replacement parchments that have been requested and are being held for pick-up will be secured by the Office of the Registrar of NOSM University for one year from the printing date of the replacement parchment. After this time, the replacement parchment will be destroyed, and a new Replacement Parchment Request Form must be submitted.

 

Learner Information

To learn about the services available to you as a NOSM University learner, please watch the Information Session hosted by the Registrar’s Office.

Accessing Learner Records

Current and former learners have access to their own records at any time and can request to view any of their personal documents held by the Registrar’s Office by emailing registrar@nosm.ca. Access will be primarily stored in the Registrar’s Office via paper and/or electronic copies. These guidelines pertain to student personal information regardless of where, and in what medium, it resides

NOSM University Student Identification Card

The Registrar’s Office is responsible for the issuance of Student Photo ID Cards.

As part of registration, all full-time on-campus students are required to have a photo ID student card

  • It is to be kept for the duration of their studies and is to be used only by the person to whom it is issued
  • A fee will be charged to replace a lost or damaged student card
  • you are required to provide your own photo

Photograph Guidelines

Photos must meet the following parameters:

  • head and shoulders only
  • taken within the last 6 months
  • good quality-clear image in colour
  • look straight at the camera
  • nothing in the background
  • smiles are encouraged

Attention: photos with the following items will not be accepted

  • wearing sunglasses or hats
  • any other people or pets in the photo
  • profile or full-body photos
  • Digitally altered photos
  • busy background (trees, people, etc)
  • black & white or sepia photos

Prior to the deadline date listed in your offer of admission, you are required to upload your photo (.jpg format ONLY) into your intake form, 500k or less in size.

Questions should be directed to the Registrar’s Office at registrar@nosm.ca.


Student ID Pick up

MD Students: pick up during Orientation

Graduate Students: Graduate Students may arrange with the Registrar’s Office to have a NOSM University Student ID card mailed to them.

PGME Residents: Residents will receive their NOSM University Resident ID card from their Program Directors.

NODIP Learners:  NODIP learners will receive their NOSM University ID card from the NODIP Program Manager.


Replacement Cards

To request a replacement card please email registrar@nosm.ca

A $10.00 fee will be charged to your NOSM University student account to replace your NOSM Student ID for the following reasons:

  • lost
  • stolen
  • damaged
  • legal name change*

*You must complete the legal name change form and return it to the Office of the Registrar before a replacement card can be issued.

Lost or Stolen cards must be reported immediately to the Office of the Registrar at  registrar@nosm.ca and request a replacement.  

Legal Name Change

If you would like to make a legal name change on your NOSM University student record you must submit the Request for Name Change on Student Record Form and submit the form along with the required supporting documentation to the Office of the Registrar at registrar@nosm.ca

Acceptable supporting documentation includes at least one of the following:

  • Proof of Marriage/Divorce (with Legal or Formal Name Change)
  • Official, Legal Name Change Form
  • Passport
  • Other government-issued document (e.g. Driver’s License, Health Care etc.)

NOSM University Residents will follow the procedure outlined through the Post Graduate Registration Basics “Changes to Personal Information”

NOSM University ID Number

For the new NOSM Learners, your NOSM University ID number was noted on your Offer of Admission letter and will be noted on your NOSM University ID card as well. 

On Campus Lockers

Year 1 UME students on either campus, may choose a locker during Transition Week. Lockers are not available prior to this time. It is first come, first served. Please bring your own lock. All Year 1 UME students will be required to sign a locker agreement indicating agreement to remove their lock and empty their locker by the agreed upon date. Locker agreements will be distributed via email.

Year 2 UME students must empty their locker and remove their locks by August 19th. Otherwise, locks and belongings will be removed.

On-Campus Parking Information

For information regarding parking on the Thunder Bay campus please visit the Lakehead U Parking webpage.

For information regarding parking on the Sudbury campus please visit the Laurentian U Parking webpage.

Criminal Record Disclosure and Consent Form

As part of the registration process of each academic year (Year 2, 3 and 4), continuing NOSM U MD students must complete, sign, and upload the NOSM U Criminal Record Disclosure Form and the Consent and Authorization Form to their Verified account. Failure to complete and upload the form may result in the revocation of registration in the NOSM U MD program. Please click the link below to access the form for the 2023-2024 Academic Year.

2023-2024 Criminal Record Disclosure and Consent Form