Policies, Procedures & Forms
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Resident Assessment and Appeals
Postgraduate Medical Education Policy and Procedures for the Assessment of Resident Performance
Postgraduate Medical Education Policy and Procedures for the Assessment of Resident Performance- CBME version
Leaves of Absence & Waivers of Training
Part-Time Residency Training
Part-Time Residency Training Approval Procedure
- Part-Time Residency Training Request Form
- Part-Time Residency Training Checklist (pending)
- Part-Time Residency Training Guideline (COU PG CoFM)
- Requirements for Residency Eligibility- Part-time or shared residency training (CFPC)
- Exam eligibility (RCPSC)
Resident Supervision, Wellness, Health and Safety
Resident Wellness Policy (under revision)
Resident Wellness Confidentiality Policy
Fatigue Risk Management Resident Wellness Policy (under revision)
- NOSM University’s Injury/Incident Reporting Form
- Clinical Workplace Injury/Incident Reporting Procedure
- Injury/Incident Reporting Responsibilities
NOSM University Policies & Guidelines
NOSM University Policy for COVID-19 Vaccination – Learners in Clinical Settings
- Corona Virus Information for the NOSM University Community
- FAQ for NOSM University Residents: COVID-19
NOSM University Policy on Academic Accommodations including in the Clinical Environment
NOSM University’s Policy and Procedure on Human Rights, Anti-Discrimination and Harassment
- Responding to Resident Concerns of Mistreatment
- Mistreatment, Discrimination or Harassment Concern Form
NOSM University’s Guidelines for Accommodating Breastfeeding
Policies & Guidelines from partner organizations
Residents and Public Health Emergency Preparedness Guidelines- Council of Ontario Universities
Postgraduate Medical Education Professionalism Policy
College of Physicians and Surgeons of Ontario: Professional Responsibilities in Postgraduate Medical Education
College of Physicians and Surgeons of Ontario: Physician Behaviour in the Professional Environment
College of Physicians and Surgeons of Ontario: Professional Obligations and Human-Rights
Resident Holiday Break Dates 2018-2022
Resident Holiday Break Dates 2022-2026
Clinical Rotation Cancellation and Adjustment Policy
Postgraduate Medical Education Residency Restricted Registration Guidelines
NOSM University Rotation Schedules:
Postgraduate Medical Education Rotations Outside Northern Ontario Guidelines
Funding & Reimbursement
Resident Reimbursement Funding at NOSM U: An Overview
Resident Reimbursement Fund Procedures- effective July 1st, 2022
Resident Conference and Course Funding Guidelines
Resident Research Travel Grant Request Form
Request for Registration Fee Refund Form
Resident Employee Benefits and Administration
Council of Ontario Universities PG CoFM Policies, Procedures & Advice to the Profession
- Applying for Postgraduate Year 3 Training in Family Medicine
- Assessment Verification Period (AVP) Policy
- AVP Final Assessment Form
- AVP Assessment Form IMGs
- Immunization Policy
- Leaves from Ontario Postgraduate Residency Programs
- Orientation to Training and Practice in Canada Program Exemption Policy
- Part-Time Residency Guidelines
- Pre-entry Assessment Program (PEA) Policy
- Pre-Residency Program Waiver of Exemption
- Residents and Public Health Emergency Preparedness Guidelines
- Restricted Registration Policy
- Social Media
NOSM University Conflict of Interest: Managing Learner Interactions with Commercial Entity Representatives
As outlined in the NOSM University Conflict of Interest (COI) with Commercial Entities Policy, as a general rule, commercial entity representatives should not interact independently with learners, either on campus, or in clinical teaching environments. However, from time to time, there may be the opportunity for the expertise of a representative required for instructional teaching of a device. In these situations, the student or resident learning experience must be in the presence of a faculty member to supervise the interaction.
Faculty members have a teaching responsibility to ensure that commercial entity discussions with learners and residents are about the products, and that information presented is evidence informed, and demonstrates a balanced approach inclusive of any discussion of appropriate alternatives. Faculty members need to recognize that in doing so, they role model the professionalism of engaging in interactions for the health professional and medical learners. Regardless of the locale, meetings should be by invitation or appointment only.
An example of acceptable interaction and involvement of an industry representative in an educational environment with learners may be the demonstration of only the technical use of the equipment/implants. Pharmaceutical sales representatives will not have direct contact with students and residents.
Faculty members, staff members, and learners in the clinical learning environments as part of their professional responsibilities are expected to abide by the policies and procedures of the teaching facility with regard to meeting with commercial entities such as industry representatives.
The following situations may lead to a conflict of interest, if not managed appropriately. The following guidelines outline the policy adherence for faculty members, staff members, and learners when, and if, interactions occur with commercial entities and industry representatives:
- Health professional, medical learner, and medical resident contact information must not be shared with commercial entities and industry representatives.
- Industry representatives in clinical teaching facilities are only permitted in non- patient care areas, and by appointment only.
- Permission is required by the clinical teaching facility for representatives to attend an event. If they do attend, representatives can only be there as listeners, or observers, not as participants. In addition, industry or commercial representatives are not permitted to participate or attend scientific and content planning meetings, nor play a role in content development.
- Industry or commercial representatives cannot assume a role of a speaker or educator.
- Faculty members, staff members, and learners are not to solicit financial or non- financial support for any NOSM University-specific educational events or other activities with an individual commercial representative before advising the NOSM University Advancement Office of the application.