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Program Coordinator & PGME Staff Resources


The following resources have been pulled together with the intention of curating one spot where Program Coordinators and program staff can easily access overarching PGME Office and NOSM U information that will support you in your role.

While this is neither an exhaustive nor specialty specific guide to the Program Coordinator or program support staff roles, it is a general guide which addresses key topics. Our hope is that this site will grow with your feedback and requests. If there is a topic or area currently not included, please email  with your suggestions. We will continue to review and add priority content throughout the academic year.

Note: Some of the resources are internal in nature and you will be prompted to sign in with your NOSM U credentials in order to access the content.

Sample academic year at-a-glance for Program Coordinators & Program Staff

Academic Year: July 1st- June 30th

July – Sept

  • Program and PGME Office Orientation Activities (Jun/Jul)
  • CFPC Fall Exam Recommendation List to PGME Office (Jul)
  • CaRMS FM-ES Match Program Descriptions (Jul)
  • CaRMS R-1 Match Program Descriptions (Aug)
  • RCPSC Spring exams list to PGME Office (Sep)
  • Fall Internal Transfer Period (Sept-Dec)
  • AVP Final Assessments for IMG trainees (Sep)

Oct – Dec

  • CaRMS FM-ES Match File Reviews (Sept)
  • PGMEC Fall Faculty Development Retreat (Oct/Nov)
  • CaRMS FM-ES Match Interviews (Oct/Nov)
  • CaRMS FM-ES Match Day (Dec)
  • CaRMS R-1 Match File Reviews (Dec)

January – March

  • CaRMS R-1 Match Interviews (Jan)
  • Registration and credentialing of returning residents- PGME Office (Feb-Jun)
  • CaRMS R-1 Match Day (Mar)
  • National Transfer Period (Mar-Sep)
  • RCPSC Fall exams list to PGME Office (Mar)

April – June

  • CaRMS R-1 2nd Iteration (Apr)
  • Registration and credentialing of new residents- PGME Office (Apr-Jun)
  • Resident Promotion meetings and confirmation to PGME Office  (Apr/May)
  • CaRMS Post Match Process (May)
  • CFPC CCT List to PGME Office (May)
  • Program Assessment and Evaluation Form Deadline (May 1st)
  • NOSM U Northern Constellations (May)
  • Program activities/events for completing residents (Jun)
  • Program and PGME Office Orientation Activities (Jun/Jul)

Program Director Support- General Resources

Accreditation & CQI Resources

Assessment, Evaluation, Remediation & Probation Resources for Program Coordinators