Program Coordinator & PGME Staff Resources
Welcome!
The following resources have been pulled together with the intention of curating one spot where Program Coordinators and program staff can easily access overarching PGME Office and NOSM U information that will support you in your role.
While this is neither an exhaustive nor specialty specific guide to the Program Coordinator or program support staff roles, it is a general guide which addresses key topics. Our hope is that this site will grow with your feedback and requests. If there is a topic or area currently not included, please email postgrad@nosm.ca with your suggestions. We will continue to review and add priority content throughout the academic year.
Note: Some of the resources are internal in nature and you will be prompted to sign in with your NOSM U credentials in order to access the content.
Sample academic year at-a-glance for Program Coordinators & Program Staff
Academic Year: July 1st- June 30th
July – Sept
- Program and PGME Office Orientation Activities (Jun/Jul)
- CFPC Fall Exam Recommendation List to PGME Office (Jul)
- CaRMS FM-ES Match Program Descriptions (Jul)
- CaRMS R-1 Match Program Descriptions (Aug)
- RCPSC Spring exams list to PGME Office (Sep)
- Fall Internal Transfer Period (Sept-Dec)
- AVP Final Assessments for IMG trainees (Sep)
Oct – Dec
- CaRMS FM-ES Match File Reviews (Sept)
- PGMEC Fall Faculty Development Retreat (Oct/Nov)
- CaRMS FM-ES Match Interviews (Oct/Nov)
- CaRMS FM-ES Match Day (Dec)
- CaRMS R-1 Match File Reviews (Dec)
January – March
- CaRMS R-1 Match Interviews (Jan)
- Registration and credentialing of returning residents- PGME Office (Feb-Jun)
- CaRMS R-1 Match Day (Mar)
- National Transfer Period (Mar-Sep)
- RCPSC Fall exams list to PGME Office (Mar)
April – June
- CaRMS R-1 2nd Iteration (Apr)
- Registration and credentialing of new residents- PGME Office (Apr-Jun)
- Resident Promotion meetings and confirmation to PGME Office (Apr/May)
- CaRMS Post Match Process (May)
- CFPC CCT List to PGME Office (May)
- Program Assessment and Evaluation Form Deadline (May 1st)
- NOSM U Northern Constellations (May)
- Program activities/events for completing residents (Jun)
- Program and PGME Office Orientation Activities (Jun/Jul)
NOSM U Platforms for Program Coordinators & Program Staff
NOSM University Platforms:
Elentra (evaluation & assessment)
MyCurriculum (academic curriculum portal)
Panopto (NOSM Webex & Event Archived Video Recording Storage)
My Events (room booking and event management)
Qualtrics (survey development)
Expense Reimbursement (submitting expenses)
WebAdvisor (staff leave requests, pay statements)
Canto (NOSM U templates and formatting tools)
NOSM University Affiliate Platforms:
PGME Policies, Procedures, Guidelines & Forms
Questions about Policies & Guidelines? Contact postgrad@nosm.ca
PGME Office Administration: Processes, Guidelines & Resources (PGME Office SharePoint)
PARO Resources
Resident Support- General Resources
Program Director Support- General Resources
Resident Registration & Credentialing
Questions about Resident Registration & Credentialing? Contact pgregistration@nosm.ca
Registration & Credentialing Resources (PGME Office SharePoint)
Resident Change of Status Submission Form
Registration Basics for Residents
Resident Recruitment & Selection
Questions about Resident Recruitment & Selection? Contact dmcguire@nosm.ca
Recruitment & Selection Resources (PGME Office SharePoint)
NOSM U PGME – 2023-24 CaRMS Match Preparation and Overview
Future CaRMS Match Timelines (2025 – 2027)
NOSM U Resident Selection Cycle: Task and Deadline Tracking Tool
Promotion and Recruitment Webinars: Best Practices for Programs
Accreditation & CQI Resources
Questions about Accreditation & CQI Resources? Contact pgmeaccreditation@nosm.ca
Assessment, Evaluation, Remediation & Probation Resources for Program Coordinators
Questions about Evaluations and Assessments? Contact pge.evalandassess@nosm.ca
Questions about Remediation, Probation or the Education Advisory Board? Contact pge.eab@nosm.ca
PGME Assessment, Evaluation, Remediation & Probation Resources (PGME Office SharePoint)
PRP & AVP Guide & Resources for Programs with IMG (PGME Office SharePoint)
PGME Assessment & Evaluation Website