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Event Management Services

CEPD Office Service Options

There are a number of 3rd party service options available for programs being accredited/certified through the CEPD Office. Please review below and submit  the 3rd Party Service Form. On receipt of this request, a CEPD Office representative will contact you.

CEPD Premium Workshop and Conference Support Packages

PACKAGE

First Day

Each Additional Day

Gold $3800 $3100/day
Silver $3200 $2400/day
Bronze $1450 n/a

+ Applicable CEPD Staff travel and accommodation costs
+ Applicable CEPD Staff Overtime @ $50.00/ hour (before 8 am and after 5 pm)

INCLUDED SERVICES

GOLD SILVER BRONZE
Customized save the date, poster(s) and program design
Speaker Preparation:

  • Communication with speakers regarding CFPC Quality Criteria, RCPSC educational  standards and the National Standard for Support of Accredited CPD Activities
  • Provision of Speaker package with templates, tools and resources
  • Facilitation of distribution and collection of required COI disclosure forms, required presentations, and applicable releases
  • Speaker thank-you letters
Electronic Conference Evaluation Strategy and Implementation (Unlimited sessions):

  • Development of program and session-specific participant electronic evaluation
  • Automated distribution of evaluations at pre-determined time
  • Up to 2 follow-up evaluation distributions for assessment of practice change/reflection
  • Unlimited program and session specific evaluation summaries
Name Tags and Participant Packages

  • Collation, printing and distribution of participant name tags, conference packages and other applicable educational materials
On site event support from CEPD staff member(s) throughout event:

  • Arrival 1.5 hours prior to start of event to set-up registration, ensure appropriate signage, approve room set-up, AV set-up, and finalize schedule for catering
  • Support for speakers, SPC members and participants throughout event
  • Manage registration, attendance and information desk throughout event
  • Coordination with venue and catering staff to manage logistics
  • Tear down and clean-up following the event
Audio-Visual Equipment:

  • Provision and set-up of NOSM laptops, projectors, wireless microphones, speakers, presentation remotes and/or iPads
Budget Management:
*Total Program funding must be deposited into CEPD account upon signing of MOU.

  • Development of projected event budget in collaboration with Scientific Planning Committee Chair
  • Creation of a program-specific NOSM budget line, with CEPD Office signing authority, managed by the CEPD Office
  • Registration fee collection (+ 5% of registration proceeds for credit card fee)
  • Processing of program expenses
  • Venue management: procurement, bookings, coordination of logistics, payment processing
  • Catering management: procurement,ordering, payment processing
  • Travel/accommodation management: procurement, reservations and payment processing and/or coordination of reimbursement for speakers, PPC members and/or participants
  • Management of speaker honorarium payments
  •  Annual budget reconciliation with provision of annual account statement
Audio-Visual Support:

  • CEPD technical support onsite throughout event (as required)
Sponsorship Management:

  • Development of customized sponsorship prospectus with sponsorship and advertising options compliant with  ethical standards
  • Provision of template for letter of request for Scientific Planning Committee members to distribute to prospective sponsors
  • Subsequent follow-up with prospective sponsors
  • MOU signed with all sponsors to ensure compliance with NOSM policies and procedures and ethical accreditation standards
  • Collection and management of unrestricted educational grants and advertising funds
  • Coordination of sponsor recognition
  • On-site Coordination of industry representatives throughout event to ensure appropriate recognition and compliance with all ethical standards while in attendance