CEPD Office Service Options
There are a number of 3rd party service options available for programs being accredited/certified through the CEPD Office. Please review below and submit the 3rd Party Service Form. On receipt of this request, a CEPD Office representative will contact you.
CEPD Premium Workshop and Conference Support Packages
PACKAGE
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First Day
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Each Additional Day
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| Gold |
$3800 |
$3100/day |
| Silver |
$3200 |
$2400/day |
| Bronze |
$1450 |
n/a |
+ Applicable CEPD Staff travel and accommodation costs
+ Applicable CEPD Staff Overtime @ $50.00/ hour (before 8 am and after 5 pm)
INCLUDED SERVICES
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GOLD |
SILVER |
BRONZE |
| Customized save the date, poster(s) and program design |
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Speaker Preparation:
- Communication with speakers regarding CFPC Quality Criteria, RCPSC educational standards and the National Standard for Support of Accredited CPD Activities
- Provision of Speaker package with templates, tools and resources
- Facilitation of distribution and collection of required COI disclosure forms, required presentations, and applicable releases
- Speaker thank-you letters
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Electronic Conference Evaluation Strategy and Implementation (Unlimited sessions):
- Development of program and session-specific participant electronic evaluation
- Automated distribution of evaluations at pre-determined time
- Up to 2 follow-up evaluation distributions for assessment of practice change/reflection
- Unlimited program and session specific evaluation summaries
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Name Tags and Participant Packages
- Collation, printing and distribution of participant name tags, conference packages and other applicable educational materials
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On site event support from CEPD staff member(s) throughout event:
- Arrival 1.5 hours prior to start of event to set-up registration, ensure appropriate signage, approve room set-up, book/oversee AV set-up through venue IT services, and finalize schedule for catering
- Support for speakers, SPC members and participants throughout event
- Manage registration, attendance and information desk throughout event
- Coordination with venue and catering staff to manage logistics
- Tear down and clean-up following the event
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Budget Management:
*Total Program funding must be deposited into CEPD account upon signing of MOU.
- Development of projected event budget in collaboration with Scientific Planning Committee Chair
- Creation of a program-specific NOSM budget line, with CEPD Office signing authority, managed by the CEPD Office
- Registration fee collection (+ 5% of registration proceeds for credit card fee)
- Processing of program expenses
- Venue management: procurement, bookings, coordination of logistics, payment processing
- Catering management: procurement,ordering, payment processing
- Travel/accommodation management: procurement, reservations and payment processing and/or coordination of reimbursement for speakers, PPC members and/or participants
- Management of speaker honorarium payments
- Annual budget reconciliation with provision of annual account statement
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Sponsorship Management:
- Development of customized sponsorship prospectus with sponsorship and advertising options compliant with ethical standards
- Provision of template for letter of request for Scientific Planning Committee members to distribute to prospective sponsors
- Subsequent follow-up with prospective sponsors
- MOU signed with all sponsors to ensure compliance with NOSM policies and procedures and ethical accreditation standards
- Collection and management of unrestricted educational grants and advertising funds
- Coordination of sponsor recognition
- On-site Coordination of industry representatives throughout event to ensure appropriate recognition and compliance with all ethical standards while in attendance
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