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CEPD Premium Program Development Support and Event Management Services for Accredited Activities 

3rd party service is available for programs being accredited/certified through the CEPD Office. Please review below and submit the 3rd Party Service Form. On receipt of this request, a CEPD Office representative will contact you.

+ Program Development Support and Event Management for One-day event – $4800

+ Each additional event day – $4800/day

+ Applicable CEPD Staff travel and accommodation costs
+ Applicable CEPD Staff Overtime @ $90.00/ hour (before 8 am and after 5 pm)

EVENT MANAGEMENT SERVICE PACKAGE FOR ACCREDITED PROGRAMS INCLUDES:

Support with Program Development and Accreditation

  • Completion of the CEPD application to accredit/certify the activity
  • Guidance with program development and completion of associated documentation required to demonstrate alignment with administrative, educational and ethical standards.
  • Assistance with conflict of interest (COI) mitigation strategy
  • Access to CEPD Research Coordinator for assistance with the development and implementation of a needs assessment strategy. (Additional fee applies)
  • Assistance with writing program and session learning objectives
  • Organization and support for up to 9 one-hour planning meetings

Customized save the date, poster(s), brochure and/or website design

Website design uses Fourwaves platform (Additional fee applies)

Speaker Preparation:

  • Communication with speakers regarding CFPC Quality Criteria, RCPSC educational  standards and the National Standard for Support of Accredited CPD Activities
  • Provision of Speaker package with templates, tools and resources
  • Facilitation of distribution and collection of required COI disclosure forms, presentation templates, and applicable releases
  • Speaker training on WebEx for virtual or hybrid events
  • Speaker thank-you letters

Electronic Conference Evaluation Strategy and Implementation (Unlimited sessions):

  • Development of program and session-specific participant electronic evaluation
  • Automated distribution of evaluations at pre-determined time
  • Up to 2 follow-up evaluation distributions for assessment of practice change/reflection
  • Provide program and session specific evaluation summaries

Event support from CEPD staff member(s) throughout event

In-Person Events:

  • Collation, printing and distribution of participant name tags, conference packages and other applicable educational materials
  • Arrival 1.5 hours prior to start of event to set-up registration, ensure appropriate signage, approve room set-up, book/oversee AV set-up through venue IT services, and finalize schedule for catering
  • Support for speakers, SPC members and participants throughout event
  • Manage registration, attendance and information desk throughout event
  • Coordination with venue and catering staff to manage logistics
  • Tear down and clean-up following the event

Virtual Events:

  • Coordination of event, moderators, virtual ‘rooms’
  • Facilitate transitions between speakers and slide decks during breaks
  • Facilitate sponsor ‘rooms’
  • NOSM U IT support (After hours and weekends may result in fees)
  • Speaker test runs prior to the event

Budget Management:

*Total Program funding must be deposited into NOSM U CEPD account upon signing of Service Agreement between SPC and CEPD Office.

  • Development of projected event budget in collaboration with Scientific Planning Committee Chair
  • Creation of a program-specific NOSM U budget line, with CEPD Office signing authority, managed by the CEPD Office
  • Registration fee collection (+ 5% of registration proceeds for credit card fee)
  • Payment of program related expenses from revenue generated by SPC operational funds, registration fees, sponsorship or other sources
  • Venue management: procurement, bookings, coordination of logistics, payment processing
  • Catering management: procurement, ordering, payment processing
  • Travel/accommodation management: procurement, reservations and payment processing and/or coordination of reimbursement for speakers, planning committee members and/or participants
  • Management of speaker honorarium payments
  • Annual budget reconciliation with provision of annual account statement to SPC

Sponsorship Management:

  • Development of customized sponsorship prospectus with sponsorship and advertising options compliant with the National Standard for support of accredited CPD activities
  • Draft of a letter of request, to be sent to potential sponsors, by SPC members
  • Follow-up communication with interested sponsors
  • Completion of Sponsorship Agreement signed with by sponsors to ensure compliance with the National Standard for support of accredited CPD activities
  • Collection and management of unrestricted educational grants and advertising funds
  • Coordination of sponsor recognition
  • On-site Coordination of representatives from sponsoring organizations throughout event to ensure appropriate recognition and compliance with all ethical standards while in attendance