NOSM’s Response to COVID-19
NOSM is an inclusive community where everyone is treated with respect. We are grateful to each of you for the efforts you are putting in to keep our students safe during this time. We are committed to keeping each of you safe, and respecting your individual needs. Please be kind and compassionate to one another.
Please check this website regular for updates.
Return to Campus Plan
NOSM’s Vaccination Policy
The Northern Ontario School of Medicine (NOSM) continues to take proactive steps to ensure the safety and wellbeing of its learners, staff, faculty and visitors who attend NOSM campus buildings in Sudbury and Thunder Bay.
To help ensure a safe learning and work environment, NOSM has established a Vaccine Policy that will take effect immediately.
As part of this policy, all individuals who access NOSM campus facilities (in Sudbury and Thunder Bay) are required to be fully vaccinated against COVID-19. For those who are unvaccinated, and are required to be on campus, will be required to undergo regular testing for COVID-19 and provide a negative test in order to access campus.
Please refer to the appropriate policy for additional details:
NOSM’s Policy on Non-Medical Masks and Face Coverings
NOSM has a Non- Medical Mask or Face Covering policy that applies to all persons entering any indoor facility at NOSM at anytime and for any purposes, and for the purpose of non-medical use on campus. This policy does not apply to NOSM Learners on placement. A learner on placement is expected to adhere to the face covering policy of the applicable clinical placement site. This policy will be updated as necessary as public health guidelines and provincial regulations change. Where there are differences between the regulation and Public Health, whichever is the stricter expectation will be required.
The requirement for Face Coverings within the Northern Ontario School of Medicine’s (NOSM) indoor facilities is mandated by Public Health Sudbury and District, and the Thunder Bay District Health Unit. The Ontario Government amended the Reopening of Ontario Act, 2020 (O.Reg 364/20) and mandated the use of masks/face coverings in the indoor premises of all businesses and organizations, with some exceptions. Where there are differences between the regulation and Public Health, whichever is the stricter expectation will be required.
Please review the Non-Medical Masks or Face Covering Policy at the link provided below:
- Staff, Faculty & Learners to each receive two cloth face coverings (these will be distributed upon your return to campus)
- NOSM also has disposable masks available if needed (contact NOSM Facilities at email@example.com). Individuals can also contact their Supervisor if other PPE is required
- Details regarding face mask/covering use and care will be provided in the COVID-19: Returning to Campus training package.
COVID-19 Safety Plan
All organizations in Ontario are required to have and post a COVID-19 Safety Plan. In accordance with this requirement, this document describes the measures that the Northern Ontario School of Medicine (NOSM) is taking to reduce the transmission risk of COVID-19 on campus and to keep the members of the NOSM community safe.
Continuity of Education Plan
NOSM’s Continuity of Education Plan outlines the planned and established measures for the continuity of teaching and learning in the event of a disruption caused by an emergency or outbreak of COVID-19. These measures are subject to change in accordance with local public health advice and broader provincial public health measures.
Screening Requirements for Campus Access
Due to recent changes in provincial regulations (O. Reg 364/2), NOSM is now required to implement additional screening for all employees, learners and visitors who have been authorized to enter NOSM buildings. Authorization means, obtaining approval from your Supervisor and emailing firstname.lastname@example.org.
This is important to ensure adequate personal protective equipment is available to you, and to alert Facilities to coordinate Keyscan access and to enable any extra disinfection protocols that may be required.Under this regulation, NOSM has created a new online screening tool survey that captures the required screening questions. As a result, each employee, learner or visitor authorized and scheduled to be on campus must complete the NOSM COVID-19 Screening Tool prior to entering NOSM campus buildings. This survey tool can be saved on your cell phone home screen:
- Instructions to add a bookmarked Safari website to your home screen on an iPhone.
- Instructions for adding a Chrome bookmark to your Android home screen.
Direction provided at the end of the screening survey must be followed. If you do not pass the screening, you will not be permitted to enter the workplace and will be required to self-isolate and follow instructions of the Public Health Unit.
Please review the policy on Non-Medical Masks or Face Coverings.
Visitors to NOSM without Access Cards
Experiencing Symptoms While on Campus
Should you become ill while you are on Campus, please follow these steps:
Step 1: Report the illness
- Staff and full-time faculty are to report to their supervisor (Division Head for Human and Medical Sciences) via email or telephone.
- Learners are to email the Learner Affairs Office at email@example.com
- Clinical stipendiary faculty are to email Program Schedulers at firstname.lastname@example.org (Lakehead campus) or email@example.com (Laurentian campus).
Step 2: Follow Guidance: Suddenly Feeling Unwell While on Campus
Building Cleaning and Disinfection Protocols
- Building Services will be completing increased environmental cleaning and disinfection of public spaces and high touch areas including washrooms, doors and entranceways (door handles, plates and push bars), elevators, kitchenettes, handrails, and other high touch horizontal and vertical surfaces.
- Hand sanitizer dispensers will be placed at entrance and exit points for buildings on campus, as well as near elevators.
- Additional signage will be posted.
- Shared areas and common spaces such as lunchrooms will be open with capacity limits
- Additional cleaning will occur in these areas and sanitization kits will be available in lunchrooms. Please do your part to wipe down surfaces after use with the available sanitization kits if you will be using these rooms / desks, sinks, fridges, etc.
- When entering an office or meeting room, you will notice a two-sided door hanger that indicates “Please Clean” on one side and “Do Not Disturb” on the other.
- When you require office/room cleaning, please hang this sign on the outside of your door. Cleaning staff have been asked to look for these and will deploy enhanced cleaning accordingly.
If you have not received a door hanger, please contact Facilities at firstname.lastname@example.org.
Travel and On-Campus Events
Essential travel for students, staff and faculty between campuses will resume starting on September 1, 2021. All travel must be pre-approved by supervisors or program directors/coordinators.
Review the Ontario Government’s guidance on travelling during COVID-19 to review any restrictions.
NOSM Events on Campus
We are currently developing a new process for approval of NOSM events on campus. This information will be communicated in the coming weeks.
- All NOSM learners, faculty and staff are encouraged to download the Government’s new COVID exposure notification app –“COVID Alert”, just launched in Ontario last Friday (other provinces to follow)
- The app aims to help mitigate the spread of the coronavirus by notifying a user when they have been in close contact with another user who tested positive for the virus.
- It is not a contact-tracing app —as it does not track personal data.
- In order to trace someone’s exposure, the app uses Bluetooth to exchange random codes with nearby app users every 5 minutes and saves the codes on your phone for 14 days
- If a user tests positive for the coronavirus, they will receive a diagnosis key from a public health official to enter into the app.
- You will get a notification if your phone was near a phone was near the phone with a diagnosis key within the last 14 days
- You will also be given instructions on next steps (if you were exposed)
Northern Ontario Isolation Requirements
Who to Contact with Concerns/ Enquiries
- Contact your Learner Affairs Officer and/or Program Supervisor
- For working environment/sick leave, contact your direct supervisor cc. to email@example.com and firstname.lastname@example.org
- For facility issues (e.g. PPE supplies, building access, etc.), contact your direct supervisor and cc. email@example.com
- For general concerns, contact firstname.lastname@example.org, cc. Lyne Aubry-Yates at email@example.com and and Melanie Tremblay at firstname.lastname@example.org
EMERGENCY (after hours) CONTACTS:
Ray Hunt, Chief Operating Officer
Lyne Aubry-Yates, Director of Human Resources
Grace Vita, Director of Planning and Risk
Dr. William McCready, Special Advisor and Senior Associate Dean
Campus Security is available 24/7/365
Laurentian University: 705-673-6562
Lakehead University: 807-343-8911
Patty Fink, Director, Research and Health Sciences Library
Media and Communications
For any media queries:
Joanne Musico, Director, Communications and External Relations