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8. FAQs

What sort of items are NOT eligible for reimbursement?

What items are not eligible for reimbursement:

  • Alcohol
  • Interest charges
  • Personal expenses
  • Parking and traffic fines
  • Expenses for failure to cancel transportation or hotel reservations
  • Late fees
  • Gym memberships
  • Seat selection on flight

What gratuity (tip) amounts are eligible for reimbursement?

NOSM University follows the Broader Public Service Sector Expenses Directive; you may be reimbursed for reasonable gratuities for meals and/or taxis only.

My placement is in Kenora and it would be cheaper to fly to Winnipeg and then bus to Kenora. Is this allowed and are the expenses eligible for reimbursement?

Yes. Learners are expected to use the most economical options when traveling to their placement community – so if you find a cheaper option which involves you traveling out of Ontario, this is allowed and your expenses will still be eligible for reimbursement.

Where do I get my mail sent while I’m on placement?

Mail should be sent to your accommodations address.

How long do I have to submit my travel claim for reimbursement?

Travel Claims must be submitted within 3 months (90 days) of the end of your placement. If your claim is not submitted within this time frame then your expenses may not be reimbursed.

Who do I contact if I require special accommodations?

Please contact, an official letter will be required from your University outlining your needs.

When will I receive my housing information?

You will receive your housing package 4 to 6 weeks prior to your placement start date.