PGME Staff Resources
Welcome!
The following resources have been pulled together with the intention of curating one spot where PGME program staff can easily access overarching PGME Office and NOSM U information that will support you in your roles.
While this is neither an exhaustive nor specialty specific guide to PGME staff roles, it is a general guide which addresses key topics. Our hope is that this site will grow with your feedback and requests. If there is a topic or area currently not included, please email postgrad@nosm.ca with your suggestions. We will continue to review and add priority content throughout the academic year.
Note: Some of the resources are internal in nature and you will be prompted to sign in with your NOSM U credentials in order to access the content.
Sample Academic Year At-a-Glance
Academic Year: July 1st- June 30th
July – Sept
- Program and PGME Office Orientation Activities (Jun/Jul)
- CFPC Fall Exam Recommendation List to PGME Office (Jul)
- CaRMS FM-ES Match Program Descriptions (Jul)
- CaRMS R-1 Match Program Descriptions (Aug)
- RCPSC Spring exams list to PGME Office (Sep)
- Fall Internal Transfer Period (Sept-Dec)
- AVP Final Assessments for IMG trainees (Sep)
Oct – Dec
- CaRMS FM-ES Match File Reviews (Sept)
- PGMEC Fall Faculty Development Retreat (Oct/Nov)
- CaRMS FM-ES Match Interviews (Oct/Nov)
- CaRMS FM-ES Match Day (Dec)
- CaRMS R-1 Match File Reviews (Dec)
January – March
- CaRMS R-1 Match Interviews (Jan)
- Registration and credentialing of returning residents- PGME Office (Feb-Jun)
- CaRMS R-1 Match Day (Mar)
- National Transfer Period (Mar-Sep)
- RCPSC Fall exams list to PGME Office (Mar)
April – June
- CaRMS R-1 2nd Iteration (Apr)
- Registration and credentialing of new residents- PGME Office (Apr-Jun)
- Resident Promotion meetings and confirmation to PGME Office (Apr/May)
- CaRMS Post Match Process (May)
- CFPC CCT List to PGME Office (May)
- Program Assessment and Evaluation Form Deadline (May 1st)
- NOSM U Northern Constellations (May)
- Program activities/events for completing residents (Jun)
- Program and PGME Office Orientation Activities (Jun/Jul)
NOSM U Platforms
NOSM University Platforms:
Elentra (evaluation & assessment)
MyCurriculum (academic curriculum portal)
Panopto (NOSM Webex & Event Archived Video Recording Storage)
My Events (room booking and event management)
Qualtrics (survey development)
Expense Reimbursement (submitting expenses)
WebAdvisor (staff leave requests, pay statements)
NOSM University Affiliate Platforms:
PGME Policies, Procedures, Guidelines & Forms
Questions about Policies & Guidelines? Contact postgrad@nosm.ca
PGME Office Administration: Processes, Guidelines & Resources (PGME Office SharePoint)
PARO Resources
Resident Support – General Resources
Housing, Scheduling, and On Call Claims
PRP & AVP Guide and Resources for Programs with IMGs
Program Director Support – General Resources
Resident Registration & Credentialing
Questions about Resident Registration & Credentialing? Contact pgregistration@nosm.ca
Registration & Credentialing Resources (PGME Office SharePoint)
Resident Change of Status Submission Form
Registration Basics for Residents
Resident Recruitment & Selection
Questions about Resident Recruitment & Selection? Contact dmcguire@nosm.ca
Recruitment & Selection Resources (PGME Office SharePoint)
NOSM U PGME – 2023-24 CaRMS Match Preparation and Overview
Future CaRMS Match Timelines (2025 – 2027)
NOSM U Resident Selection Cycle: Task and Deadline Tracking Tool
Promotion and Recruitment Webinars: Best Practices for Programs
Accreditation & CQI Resources
Questions about Accreditation & CQI Resources? Contact pgmeaccreditation@nosm.ca
Assessment, Evaluation, Remediation & Probation Resources for Program Coordinators
Questions about Evaluations and Assessments? Contact pge.evalandassess@nosm.ca
Questions about Remediation, Probation or the Education Advisory Board? Contact pge.eab@nosm.ca
PGME Assessment, Evaluation, Remediation & Probation Resources (PGME Office SharePoint)
PRP & AVP Guide & Resources for Programs with IMG (PGME Office SharePoint)
PGME Assessment & Evaluation Website
