Policies, Procedures & Forms

Postgraduate Medical Education Policy and Procedures for the Assessment of Resident Performance

• Source: Postgraduate Medical Education
• Date: 2022
• Next Review:

Postgraduate Medical Education Policy and Procedures for the Assessment of Resident Performance- CBME version

• Source: Postgraduate Medical Education
• Date: 2022
• Next Review:

Associated Forms

• PGME Enhanced Learning Plan Form
• PGME Extension of Training Plan Form
• PGME Remediation Plan Form
• PGME Probation Plan Form
• PGME Request for Appeal Form

PGME Leaves of Absence Policy

• Source: Postgraduate Medical Education
• Date: 2022
• Next Review:

Associated Documents

• Leave Time and Procedures – Resident Checklist
• Pregnancy and/or Parental Leave Form

Waiver of Training Requirement Guidelines

• Source: Postgraduate Medical Education
• Date: 2023
• Next Review:

Associated Form

• Request for Waiver of Training Form

PaNDa Learner Leaves Request Guide

Part-Time Residency Training Approval Procedure

• Part-Time Residency Training Request Form
• Part-Time Residency Training Checklist (pending)
• Part-Time Residency Training Guideline (COU PG CoFM)
• Requirements for Residency Eligibility- Part-time or shared residency training (CFPC)
• Exam eligibility (RCPSC)

PGME Policies

Resident Wellness Policy (under revision)

Resident Wellness Confidentiality Policy

Student Mental Health Policy

Fatigue Risk Management Resident Wellness Policy (under revision)

Supervision Policy

Resident Safety Policy

• NOSM University’s Injury/Incident Reporting Form
• Clinical Workplace Injury/Incident Reporting Procedure
• Injury/Incident Reporting Responsibilities

NOSM University Policies & Guidelines

NOSM University Immunization & Screening Policy

• NOSM U Immunization form & registration requirements

NOSM University Policy for COVID-19 Vaccination – Learners in Clinical Settings

NOSMU Accommodations Committee – Policy
NOSMU Accommodations Committee – Procedure

NOSM University’s Guidelines for Accommodating Breastfeeding

NOSM University’s Policy and Procedure on Human Rights, Anti-Discrimination and Harassment

• Responding to Resident Concerns of Mistreatment
• Mistreatment, Discrimination or Harassment Concern Form

NOSM University’s Transfer of Residency Programs Policy

AFMC Postgraduate Medical Education National Transfer Guidelines

Application for Transfer & Resident Consent For Release Form

Postgraduate Medical Education Professionalism Policy

College of Physicians and Surgeons of Ontario: Professional Responsibilities in Postgraduate Medical Education

College of Physicians and Surgeons of Ontario: Physician Behaviour in the Professional Environment

College of Physicians and Surgeons of Ontario: Professional Obligations and Human-Rights

Canadian Medical Association- Code of Ethics

Resident Holiday Break Dates 2022-2026
Resident Holiday Break Dates 2026-2030

Clinical Rotation Cancellation and Adjustment Policy (pending update)

• Learner Placement Change Request Form
• External Elective Application Form – Family Medicine

NOSM University Rotation Block Dates:

• 2024-2025
• 2025-2026
• 2026-2027
• 2027-2028

Postgraduate Medical Education Rotations Outside Northern Ontario Guidelines

Postgraduate Medical Education Provisional License (formerly restricted registration) & Moonlighting Guidelines

(language updates in progress to reflect changes implemented by the CPSO)

• Restricted Registration Ontario- General Overview for Residents, Programs and Healthcare Sites
• Restricted Registration Ontario- Information for Residents
• Restricted Registration Ontario- Information for Program Directors
• Restricted Registration Ontario- Information for Healthcare Sites

NOSM PGME 

Resident Reimbursement Funding at NOSM U: An Overview

Resident Reimbursement Fund Procedures- effective July 1st, 2022

Resident Conference and Course Funding Guidelines

Resident Research Travel Grant Request Form

Request for Registration Fee Refund Form

NOSM Finance

• Travel Claims Overview
• Claims: General Tips for Submitters, Reviewers and Approvers
• Travel Management and General Expenses Policy
• Travel Expense Summary Form
  
• Cheque Requisition Form
• Requirements-for-Expense-Reimbursement_2026-05-29
• 2026 Hotel Rates
• 2026 Rental Vehicle Rates

Postgraduate Medical Education Research and Scholarly Activity Guidelines

Access to PGME Learners for the Purpose of Research Guidelines

• Request for access to PGME Residents for Research Purposes Form

Research Administration Policy (NOSM U Research Office)

NOSM University Housing Policy

NOSM University Learner Housing Agreement

NOSM University Housing Option 2 Policy

NOSM University Housing Option 2 Agreement

NOSM University Ottawa and Toronto Housing Policy

Name/Address Change Form

NOSM University PARO-OTH Benefit Program

Postgraduate Medical Education Internal Review Policy

Postgraduate Medical Education Information Management and Records Retention Guidelines

Postgraduate Medical Education Selection Policy

Acceptable Use of Information Technology Policy

• Applying for Postgraduate Year 3 Training in Family Medicine
• Assessment Verification Period (AVP) Policy
• AVP 4 & 8 Week Detailed Assessment Form
• AVP Final Assessment Form
• Immunization Policy
• Leaves from Ontario Postgraduate Residency Programs
• Orientation to Training and Practice in Canada Program Exemption Policy
• Part-Time Residency Guidelines
• Pre-entry Assessment Program (PEA) Policy
• Pre-Residency Program Waiver of Exemption
• Residents and Public Health Emergency Preparedness Guidelines
• Social Media

As outlined in the NOSM University Conflict of Interest (COI) with Commercial Entities Policy, as a general rule, commercial entity representatives should not interact independently with learners, either on campus, or in clinical teaching environments. However, from time to time, there may be the opportunity for the expertise of a representative required for instructional teaching of a device. In these situations, the student or resident learning experience must be in the presence of a faculty member to supervise the interaction.

Faculty members have a teaching responsibility to ensure that commercial entity discussions with learners and residents are about the products, and that information presented is evidence informed, and demonstrates a balanced approach inclusive of any discussion of appropriate alternatives. Faculty members need to recognize that in doing so, they role model the professionalism of engaging in interactions for the health professional and medical learners. Regardless of the locale, meetings should be by invitation or appointment only.

An example of acceptable interaction and involvement of an industry representative in an educational environment with learners may be the demonstration of only the technical use of the equipment/implants. Pharmaceutical sales representatives will not have direct contact with students and residents.

Faculty members, staff members, and learners in the clinical learning environments as part of their professional responsibilities are expected to abide by the policies and procedures of the teaching facility with regard to meeting with commercial entities such as industry representatives.

The following situations may lead to a conflict of interest, if not managed appropriately. The following guidelines outline the policy adherence for faculty members, staff members, and learners when, and if, interactions occur with commercial entities and industry representatives:

• Health professional, medical learner, and medical resident contact information must not be shared with commercial entities and industry representatives.

• Industry representatives in clinical teaching facilities are only permitted in non- patient care areas, and by appointment only.

• Permission is required by the clinical teaching facility for representatives to attend an event. If they do attend, representatives can only be there as listeners, or observers, not as participants. In addition, industry or commercial representatives are not permitted to participate or attend scientific and content planning meetings, nor play a role in content development.

• Industry or commercial representatives cannot assume a role of a speaker or educator.
• Faculty members, staff members, and learners are not to solicit financial or non- financial support for any NOSM University-specific educational events or other activities with an individual commercial representative before advising the NOSM University Advancement Office of the application.