Division Head Apply Online!

The Division Head provides academic leadership to both the Human Sciences and Medical Sciences Divisions and serves as their principal administrative officer and official spokesperson. The Division Head is expected to foster collegial relationships with and between division members and with members of other divisions.

The Division Head functions in a number of capacities including representation of the Divisions within NOSM University and externally, administration of faculty and curriculum development and resources for delivery. The Division Head achieves these goals through relationship building and liaison with NOSM U’s Executive Group and the Senior Academic Administrators.

Responsibilities

Administration of Faculty

• Provides leadership in the recruitment of faculty, consistent with the vision, mission, and values of NOSM University
• Responsible for the administration of the OPSEU Unit 1 Collective Agreement as it relates to Faculty, in collaboration with Human Resources
• Assigns workload for all Members of the Divisions, in consultation with Members and with the Associate Dean, Undergraduate Medical Education, Assistant Dean, Graduate Studies and other Senior Academic Administrators as appropriate
• Leads the recruitment and selection process for Faculty hires within the Divisions, in accordance with Collective Agreement
• Provides guidance and mentorship to the Faculty to ensure they meet their responsibilities related to teaching, research and governance and administrative duties
• Promotes and fosters scholarly activity and research in collaboration with the Vice President, Research and Graduate Studies
• Advocates for appropriate support for Faculty from sources both internal and external to the University
• Provides guidance and support to Faculty throughout various processes as outlined in the Collective Agreement (i.e. annual reports, tenure, promotion, etc.)
• Monitors and encourages the professional development of faculty members and assesses plans and identifies supplemental resources needed for faculty professional development
• Receives, reviews and provides feedback to faculty members on learner evaluations of their teaching
• Receives, reviews, and provides feedback on annual reports submitted by faculty members
• Provides a written evaluation of candidates for promotion and tenure, to the Faculty Personnel Committee
• Prepares an annual report for the Provost and the Associate Dean, Faculty Affairs, to be presented at Senate, on the teaching, research, administrative, and community activities of the Divisions
• Convenes meetings of the Divisions at regular intervals during the academic year and ensures that faculty have the opportunity to participate collegially in decision-making, the formulation of Divisions policies, and administrative tasks
• Fosters collaboration between Divisions members and members of other Divisions.
• Reviews budgetary recommendations and advises the Associate Dean, Faculty Affairs on the annual budget for the Divisions

Curriculum Development, Delivery and Resources

• Assigns Faculty to deliver the curriculum, including tutoring and remediation of learners
• Oversees and assigns workload related to the development and ongoing enhancement of the curriculum in undergraduate and graduate programs as appropriate
• Collaborates with the Associate Dean, Undergraduate Medical Education in the selection of Phase Coordinators and Theme Chairs
• Works closely and collaboratively with Theme Chairs and Phase Coordinators concerning all curricular matters for the UME program
• Participates in the periodic assessment of all programs relevant to the Divisions, including the various phases of the UME curriculum, the UME themes and the curriculum of the Masters of Medical Studies
• Assists in coordinating program evaluation and facilitating change as necessary to maintain University standards
• Advises the President, Vice Presidents, Associate Deans and Faculty about the requirements for accreditation of the UME program that lie within the purview of the Divisions
• Prepares, as requested by the President, Vice Presidents or Associate Deans, materials for accreditation and cyclical program reviews
• Advises the Associate Dean, Faculty Affairs on instructional equipment needs
• Acts as a resource for and advises the Associate Dean, Postgraduate Medical Education, as required
• Arranges academic tutoring sessions for medical learners as required

Representation of the Divisions

• In consultation with Divisions faculty members, prepares budgetary recommendations and administers the annual budget for the Divisions
• Advises the Associate Dean, Faculty Affairs regarding NOSM University academic funding plan
• Liaises with the President, Vice Presidents, Associate Dean, Faculty Affairs, other Associate Deans, Division Heads, members of the Senior Leadership Group, and other administrators at NOSM on curricular and administrative issues
• Liaises with the Vice President, Research and Graduate Studies in reviewing grant proposals to be submitted by the members to outside agencies
• Works to foster communication among the Division’s Faculty, administrators and support staff by ensuring appropriate Divisions representation on various NOSM University committees
• Establishes relationships with the academic, medical, and health care communities of NOSM University and with external partners
• Collaborates with the Facilities Unit regarding the use and maintenance of space allocated to the Divisions
• Ensures the appropriate representation of the Medical Sciences Division and Human Sciences Division on University committees as required
• Represents the Divisions at the local, provincial and national level, as required

Qualifications

Education

• Ph.D.
• Must have a NOSM University Faculty Appointment or qualify, apply for and accept a Faculty Appointment in the Human or Medical Sciences Division

Knowledge, Skills and Abilities

• Minimum of 5 years of directly related experience in an academic administration role is required
• Demonstrated record of academic leadership and mentorship
• Demonstrated exemplary record of research and publication
• Proven ability to foster collegial, productive relationships among faculty within the Division and beyond
• Ability to provide motivational support and work with and coach others them to develop their own capabilities
• Managing Performance – helping others to take responsibility for their own performance, by setting clear goals and expectations, tracking performance against goals, ensuring feedback and addressing performance problems and issues promptly
• Superior interpersonal skills – interacts positively with faculty and is accessible
• Excellent communication skills – creates a positive and supportive learning environment
• Problem-solving skills – the ability to tackle a problem by using a logical, systematic and sequential approach
• Familiarity with accreditation processes
• Experience with policy development
• Skilled negotiator and consensus builder
• Consistently exercises sound judgment

Language

• Must be able to communicate effectively in English (verbally, written and comprehension)
• French/Indigenous language skills would be considered asset

Working Conditions

• Extended periods of sitting
• Interaction with employees, management, and the public at large
• Working in a busy office environment with frequent interruptions
• Occasional travel