Transcripts

On this page you will find important information regarding the requirements for both domestic (from Canada and the USA) transcripts and international transcripts. Applicants should read this information carefully to ensure that their transcripts are submitted correctly by the application deadline.

NOTE: Failure to report any courses, programs, or grades on your academic record will result in your application being disqualified.

Domestic Transcript (From Canada & USA) Requirements

Official transcripts are required for all post-secondary courses/programs that you currently attend, previously attended, or withdrew from. This includes:

University
Community College
CEGEP
Junior college
Graduate school
Any other postsecondary institution

We will only accept transcripts sent directly to OMSAS by the post-secondary institution(s). We will not accept transcripts sent by the applicant. Transcripts sent to NOSM University by the applicant will not be accepted and will be destroyed.

OMSAS must receive your online transcript request by the application deadline in order to meet the required transcript deadline. Note: Transcripts do not always report the in progress or Winter courses you are registered in. In this situation, you must arrange for the Registrar of the institution you attend to send a statement of registration and a list of courses to OMSAS by the application deadline.

OMSAS must receive transcripts and grades for courses taken on a “Letter of Permission” at another institution, or that transfer credit/advanced standing was granted for, by the application deadline. This applies to courses and terms/semesters of study taken abroad as a part of a regular program.

We do not require evaluations of work terms done as a part of a co-operative program.

If your transcript is updated during the application process, you must have your updated transcript sent directly to OMSAS. Do not send it directly to NOSM University.

NOTE: You can confirm receipt of the transcripts via OMSAS; if OMSAS has received the transcripts, then NOSM University has received them.

Transcripts from Ontario Post-Secondary Institutions

Transcripts from Ontario post-secondary institutions must be requested using the OMSAS online Transcript Request Form.

When requesting transcripts from an Ontario postsecondary institution using the OMSAS online transcript request, you must submit the form with the appropriate fees, unless otherwise noted in the Exceptions for Online Transcript Requests.

Transcripts from Post-Secondary Institutions Outside of Ontario

Post-secondary institutions you attended outside of Ontario must submit all of the required transcripts and registrar statements directly to OMSAS using the electronic Transcript Request Form, or by mail.

If you do not use an online transcript request, you should order transcripts before September 15 of the application year to allow adequate processing time, and for OMSAS to receive them by the application deadline. Be prepared to send OMSAS a copy of all dated, posted receipts and correspondence related to your transcript request by the application deadline if required.

If you receive an offer conditional upon completion of your undergraduate degree, you will need to submit proof of receiving your degree by providing a final undergraduate transcript to OMSAS by June 30 of the potential enrolment year.

In the event of a missing or late transcript, you will be required to provide evidence to NOSM University that you requested your transcripts in a timely fashion.

NOTE: OMSAS will ask you to verify your application data in the “Document Tracking” section of the OMSAS application.

Graduate Degrees

To be eligible for the addition of 0.2 to your GPA, you must meet one (1) of the following two (2) requirements:

1. Your graduate degree is conferred and OMSAS has received your final transcript by December 1 of the application year.

2. Your Registrar’s Office or Graduate Studies Office sends an official letter to OMSAS by December 1 of the application year stating that you have met all the requirements of your graduate degree and are eligible to graduate. The letter should be emailed to professional@ouac.on.ca. We will not accept any letters sent directly to us.

Please note that any offer of admission for those choosing option 2 would be conditional on the NOSM University Office of Admissions receiving an updated transcript via OMSAS by June 30 of the potential enrolment year.

You will not receive the additional 0.2 for more than one (1) graduate degree.

To ensure compliance with the 3.0 cut-off, it is only after the initial GPA calculation that an additional 0.2 will be added to the undergraduate GPA.

International Transcripts – Credentialing International Grades Requirements

Applicants with international (non-Canadian and non-US) transcripts, including graduate work, must have their credentials assessed for Canadian equivalency by World Education Services (WES).

For applicants who are completing/have completed foreign coursework of two (2) semesters or less, a WES evaluation is not required. We will not include grades that you obtained during the two (2) semesters or less in the GPA calculation. In this case, however, the international university must send the transcript directly to OMSAS by the application deadline.

Credentialing assessment means converting international academic credentials into their Canadian educational equivalents. International transcripts must have a Canadian WES evaluation; the evaluation must include a program equivalency conversion, an overall grade point average conversion for each year of study, as well as a course-by-course conversion.

If you have an international university education, and meet the minimum academic degree requirement, and course number requirement, with Canadian or US undergraduate/graduate university degree level work, we will not use your international grades in calculating the GPA. You are still, however, required to have your credentials assessed for Canadian equivalency by WES.

If your World Education Services (WES) assessment includes a copy of your official transcript, you are not required to request a transcript from your registrar.

WES evaluation requests must be made before September 15 of the application year to allow adequate processing time and for OMSAS to receive them by the application deadline.

WES must send your WES report and a copy of your verified transcript directly to OMSAS by the application deadline.