Human Resources/Payroll Clerk Apply Online!

Reporting to the Manager, Payroll, Pension and Benefits, this position provides confidential support with a primary focus on processing the Universities payrolls. The incumbent will also process pension, benefits, and leave of absence information, remittances, analyze data and prepare reports, as well as assist with special projects related to the overall goals and objectives of the Human Resources Unit as assigned.

Responsibilities

Responsibilities may include but are not limited to the following:

• Processes payroll for salary and hourly employees and residents. Reconciles, verifies accuracy, and audits of payrolls.
• Verifies, maintains, and organizes all payroll information and documentation (i.e., new hires, deductions, salary and position changes, leave processing, contributions, and terminations) for data entry into HRIS and payroll systems.
• Processes and reconciles all remittances and reports pertaining to payroll while adhering to tight deadlines including source deductions, pension plan contributions, records of employment, WSIB reporting, and miscellaneous withholdings to appropriate agencies.
• Acts as a plan administrator for pension and benefit plans, provides payroll, pension, and benefits information to employees, conducts payroll orientations, and maintains complete and accurate records.
• Prepares and processes confidential documents/forecasts/reports related to human resource management, employee, and labour relations, hiring, terminations, statistical information, and auditor and finance requests, etc.
• Responsible for ensuring Payroll, Pension and Benefit SharePoint web pages are current and up to date.
• Assists with the maintenance of the HRIS system, monitors and recommends changes and generates statistical data/reports.
• Conducts payroll, pension and benefit orientation for all new hires and/or for existing employees with a change in these entitlements.
• Maintains information integrity and accuracy within HRIS and Payroll systems; assists with the development, testing, and maintenance of reports and the HRIS; maintains accurate HR and employee files.
• Maintains an up-to-date knowledge of current and emerging payroll legislation and issues.
• Assists the Human Resources Team with various special projects directly related to the overall objectives of the Unit.
• Performs other duties as assigned.

Qualifications

Education

• A college diploma in a relevant field (i.e., Payroll, Finance, Accounting, Business, etc.) from a recognized post-secondary institution with Canadian accreditation or an equivalent combination of education and experience is required.  A concentration in Payroll/Finance/Accounting/Administration/Human Resources is an asset.
• Payroll Compliance Practitioner (PCP) designation from the National Payroll Institute, or working towards / willing to obtain, is required.

Knowledge, Skills and Abilities

• A minimum of one (1) year of job-related work experience, or an equivalent combination of education and experience.
• Experience working in a unionized environment with Collective Agreements is an asset.
• Experience with Ellucian Colleague is an asset.
• Understanding of government regulations and legislation affecting payroll, pension and benefits services (e.g., Canada Revenue Agency (CRA) tax and payroll legislation, Canadian Pension Plan, Employment Insurance Act, Income Tax Act, provincial healthcare, workers compensation, Employment Standards Act, etc.).Comprehensive understanding of privacy legislation – Personal Information Protection and Electronic Documents Act (PIPEDA) and Ontario’s Freedom of Information and Protection of Privacy Act (FIPPA).
• Proven ability to work in a time sensitive, high volume work environment, managing conflicting priorities, demonstrating a strong attention to detail, while enforcing strict deadlines and compliance.
• Proven analytical and critical thinking skills, as well as a strong customer service focus with demonstrated success in delivering innovative solutions to meet employee needs.
• Intermediate to advanced knowledge of Microsoft Office Excel and Word.
• Experience with SharePoint.
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with keen attention to detail and accuracy.
• Solid organization skills and ability to manage time and deadlines.
• Resourceful and customer-service oriented.

Language

• Must be able to communicate effectively in English (verbally, written and comprehension).
• French/Indigenous language skills would be considered an asset.

Existing Vacancy: Yes