NOSM Residency Housing & Accommodations
The term “primary residence”, also referred to as “home base” is defined as the community that the learner resides in for the largest number of months during his/her academic year. Housing options are available for Residents who must reside in communities other than their “home base” during their placements, as outlined below. All relevant Learner Housing Policies and Procedures can be found below:
NOSM Supplied Housing (Option One)
NOSM learners traveling for any core rotations or electives (4 weeks or greater) within Northern Ontario are provided with housing. We have a housing unit dedicated to taking care of your housing needs during your time away from your home base. If available, housing for elective rotations under 4 weeks may be rented for a fee. Residents should direct any housing questions to: email@example.com.
- Housing is provided to residents (Postgraduate Medical Education learners) for all mandatory CORE rotations outside of their home base and for elective rotations (4 weeks or greater and within the same community) in Northern Ontario where housing is available and up to a maximum of six blocks. Mandatory CORE rotations cannot be completed within the learner’s home base.
- Rental of NOSM housing in Toronto and Ottawa can be requested for a non-mandatory CORE or elective rotation and if available, will be allocated for a fee. Availability can only be confirmed 60 days prior to the start of the rotation. Residents are asked to contact Housing between 30 and 14 days prior to the start of their rotation to see if NOSM housing is available.
- NOSM maintains furnished and conveniently located housing units in distributed clinical-engaged learning sites throughout Northern Ontario. NOTE: these are shared housing for multiple levels of NOSM learners and Residents may be sharing the housing with learners of a different gender and from other programs or universities.
- Housing provided meets standards which address learner safety and comfort i.e. private bedroom with lock, standard furnishings, cleaned premises, high-speed Internet, emergency contact numbers (posted in PaNDa), and compliance with legislative requirements.
- Housing Agreements must be signed and returned to the Housing Unit as requested.
- Family housing can be requested (but is not guaranteed) and is defined as “immediate” family only, including: spouse or common-law partner; and child(ren) of the learner’s spouse or common-law partner. Confirmation of family housing is only done 60 days from the start of the rotation.
- To apply for family housing, a survey is administered directly with residents prior to the beginning of each academic year. Residents may outline family housing needs and/or any special needs at this time. Family housing may be available if space permits.
Once housing is assigned for your placement, you will receive (1) a Letter of Confirmation for your housing, (2) the Apartment/House Information and (3) provided with a set(s) of keys for your housing if applicable. It is important to read this information carefully, as rules and regulations apply differently depending on the unit in question.
Resident Coordinated Housing (Option Two)
Where residents require housing outside of their home base exceeding two or more rotations in an academic year, they may choose to arrange their own housing and have NOSM subsidize housing costs up to a maximum of $1,100 per occupancy month. When a resident chooses to coordinate their own housing, this choice will remain in effect for the entire duration of their residency (they will not be able to switch to NOSM supplied housing). Residents must advise their Program Coordinator if they wish to switch to “Option Two” housing.
All residents must submit original signed rental and utility receipts for reimbursement to their Program Coordinator; rent will not be pre-paid by NOSM.
If a resident is living with family or friends, they must submit rental receipts along with proof of payment (copy of: processed cheque endorsed on the back; money order; bank transfer). Please note, payments cannot be made in cash to family or friends. When submitting receipts, provide the name & address of the homeowner and the number of months the resident will be living with the individual.
Note: If residents choose to arrange their own housing, they will not receive a travel home reimbursement in between blocks during consecutive rotations away from home, unless the travel is for core academics. Reimbursement requests for Housing Option Two must comply with the NOSM Travel and General Expenses Protocol and be submitted within the timeframes outlined in the Protocol.
They are also not eligible to apply for additional well-being funds for housing. In order to receive the monthly subsidy, residents are required to occupy the housing unit (payments will not be made where residents are residing elsewhere).
All PGME learner reimbursement requests should be submitted via the Expense Reimbursement online platform under the myNOSM section of the NOSM website and follow the submission steps/instructions listed there. It is not called travel as it is for ANY learner expense reimbursement.
Processing time for reimbursement is generally ten business days from receipt of a correct and complete claim. Incomplete and missing documentation will cause delays in payment until the correct information is received.
Receiving mail while on rotation away from your homebase
We recognize that many residents need timely access to mail while they are away from their homebase on rotation. It should be noted that NOSM Housing does not oversee or intentionally provide mailboxes as part of arranging housing.
Where residents do not have access to door to door mail delivery while away from their homebase, it is recommended that Residents purchase a temporary P.O. Box from Canada Post for the duration of their stay.
Costs incurred for P.O. Box rentals will be reimbursed by the PGME Office as per the NOSM Travel Management and General Expenses Policy via our Expense Reimbursement online platform.
- Canada Post Boxes are a convenient and secure means for learners to receive mail as well, Canada Post has a multitude of convenient locations and has a presence in all of our communities and many are accessible 24/7.
- As learners would be required to complete mail re-direction forms, any unclaimed mail would be the responsibility of Canada Post and be returned to the learner’s permanent address.
Questions? Please contact firstname.lastname@example.org for assistance.