Remote Work
Toolkit

Evaluation and Assessment

NOSM Elentra

NOSM Elentra is a web-based platform accessible to residents and preceptors for the submission of clinical rotation evaluation and assessment forms.

Elentra is available via internet and mobile browsing:

Internet Browsing

The preferred browser for accessing NOSM Elentra is Google Chrome.

Please ensure your pop-up blocker is either off or set to accept pop-ups from the NOSM Elentra website. Please contact your technical support group if you require assistance with installing or managing your internet browser settings.

For further information on accessing NOSM Elentra resources, please visit our FAQ page or contact pge.evalandassess@nosm.ca.

Mobile Browsing

The NOSM Elentra mobile app allows faculty, staff, and learners to trigger and complete assessments on their mobile or tablet device(s).

The app is available for free download on the Apple iOS and Google Play stores.

Further information on navigating the NOSM Elentra app is available here.

Elentra Support

Please visit our FAQ page for additional information on logging in and navigating the NOSM Elentra platform. If you have further questions about NOSM Elentra, or need assistance accessing your evaluation or assessment forms, please contact pge.evalandassess@nosm.ca.

For assistance with resetting your NOSM password, please contact our NOSM IT Unit directly at 1-800-461-8777 (toll-free) from Monday to Friday between 9:00 a.m. and 4:00 p.m. EST.

Please note, you should still refer to PaNDA as the primary source of information for your clinical schedule.

About Evaluation and Assessment

Communication, feedback, and assessment are essential components of your learning experience. Ideally, feedback should be exchanged between resident and preceptor on a daily basis.

Feedback is intended to be formative, and can be given and/or solicited verbally and in writing. The feedback process is paramount in guiding a resident’s way to becoming a competent, independent practitioner.

The assessment process determines if residents have achieved certain milestones (e.g. passing a rotation, passing an exam, being promoted to the next PGY level). Assessment requirements are based on the program, and take into account resident-specific goals, objectives, and competencies.

Note: Residents will want to book a meeting with their preceptor early in the rotation in order to review their goals and objectives, make a plan for the rotation, and set a time to meet face-to-face for their final assessment (and mid-term, if necessary). Preceptors will expect to have both of these meetings with residents.

Evaluation & Assessment Dashboard

After you successfully log into NOSM Elentra, you will be brought to your CBME Dashboard. From your Dashboard, you can view your completed assessments and CBME progress (if applicable), your event calendar for academics, and trigger assessment forms.

To trigger an assessment, simply click on the green “Start Assessment/Evaluation” button and follow the on-screen prompts.

You can also view your completed assessments and evaluation tasks by clicking on the Assessment and Evaluation link located in the top right corner of your screen. Here you can also track assessments pending review by your preceptors, and see upcoming assessment and evaluation tasks.

Guidelines for Giving Feedback

When giving feedback to faculty members, in person or in writing, try to be descriptive and provide examples. Rather than focusing on what went wrong, describe how things could be improved. For example, stating, “That was the most boring seminar I’ve ever attended,” is neither constructive nor professional. In this case, a more constructive and descriptive feedback statement could be, “I would have appreciated specific clinical questions directed at the audience to help us think through the case.”

When submitting feedback in writing, it is advisable to consider how comfortable one might be with providing the same feedback in person. In short, it is important to remain respectful and professional.

Assessment & Evaluation Summary

In Training Assessment Report (ITAR)

Assessor: Preceptor
Purpose: Assess the performance of the resident
Availability: Varies by program
Deadlines: 10 days after the end of rotation (or 10 days after receipt of the form if distributed by the resident); mid-rotation if the rotation is longer than 4 weeks or if the program/rotation requires it.

It is expected that the resident will meet with the preceptor before the end of the rotation to discuss the evaluation and ensure its completion.

Rotation Evaluation

Evaluator: Resident
Purpose: Evaluate the learning experience
Availability: 12 days before the end of the rotation
Deadlines: 10 days after the end of the rotation

Additional Comments:
These evaluations are confidential – a minimum of three forms must be submitted before a report can be compiled to maintain anonymity.

Clinical Faculty Evaluation

Evaluator: Resident
Purpose: Provide feedback to the preceptor(s)
Availability: A new form is sent to the resident every 7 days to be completed as necessary
Deadlines: Within 7 days of picking the preceptor to assess

Additional Comments:
These evaluations are confidential – the data is collected, compiled and analyzed by an Evaluation Coordinator in Faculty Affairs. To maintain anonymity, a minimum of 3 completed assessments must be received before a report can be generated for an individual faculty member.

External rotations do not require Clinical Faculty assessments.

Academics

Evaluator: Resident
Purpose: Evaluate the performance of the presenter and/or evaluate the content of the session
Availability: Released on the day of the session
Deadlines: Within 10 days of receipt of the form

Additional Comments: These evaluations are confidential – a minimum of three forms must be submitted before a report can be compiled to maintain anonymity.

Residents as Teachers

Evaluator: Varies; may include students, residents, preceptors
Purpose: Provide feedback to a resident on their teaching
Availability: Once a resident has conducted a teaching session, they must trigger and complete a RaT form via the NOSM Elentra dashboard – this will prompt their Program Coordinator to provide a link to the feedback form to the session attendees
Deadlines: RaT logs should be submitted the day of the session; if the resident is asked to complete a Residents as Teachers form for another resident, this should be completed within 10 days of receipt of the link to the feedback form

Additional Comments: These evaluations are confidential – to protect anonymity, a minimum of three forms must be submitted before a report can be released to the resident.