Remote Work
Toolkit

Information for Researchers

Research laboratories at NOSM at Laurentian University and NOSM at Lakehead University operate per the respective University protocols.

Please see Lakehead and Laurentian University links for updated host university research information related to COVID-19:

If you need any assistance or have any questions, please reach out to the Research & Graduate Studies Office at research@nosm.ca.

NOSM Dry Labs – Lakehead University

The NOSM Research & Graduate Studies Office is following Laurentian and Lakehead University Return to Campus guidelines. Current research activities at both universities are restricted to those requiring specialized equipment and facilities and those that cannot be performed offsite.

The NOSM Dry Labs are now open.

Faculty with students and research staff needing access to the Dry Lab will need to contact the appropriate Research Lab Coordinator to arrange.

An operational guideline for the return to Dry Lab activities is available on the NOSM Sharepoint site. This guideline includes health and safety measures as defined by our host Universities, NOSM, local Public Health authorities and the provincial government.

Mandatory training will be provided and needs to be completed prior to regaining access to the Dry Labs.

NOSM Dry Labs – Laurentian University

The NOSM Research & Graduate Studies Office is following Laurentian and Lakehead University Return to Campus guidelines. Current research activities at both universities are restricted to those requiring specialized equipment and facilities and those that cannot be performed offsite.

The NOSM Dry Labs are now open.

Faculty with students and research staff needing access to the Dry Lab will need to contact the appropriate Research Lab Coordinator to arrange.

An operational guideline for the return to Dry Lab activities  is available on the NOSM Sharepoint site. This guideline includes health and safety measures as defined by the Universities, NOSM, local Public Health authorities and the provincial government.

Mandatory training will be provided and needs to be completed prior to regaining access to the Dry Labs.

NOSM Wet Labs – Lakehead University

The NOSM @ Lakehead Wet Labs re-opened on June 15, 2020.

  1. Where can I access the most recent versions of the Wet Lab re-opening documents? The most recent versions can be found on the NOSM Sharepoint, Research page. (https://nosm.sharepoint.com/org/research/research/SitePages/Lab-Reopening-COVID.aspx).
  2. When my access to the Wet Lab is reactivated, will I have access to the lunchroom? You will have access to the third floor lunchroom.
  3. Can Faculty access their office when they regain access to the Wet Lab? Yes, Faculty can access their office as needed, but are encouraged to work off site as much as possible.
  4. Are face masks required when accessing campus and the NOSM Wet Lab? Yes, face masks are required at all times in the NOSM Wet Lab.
  5. Can I schedule time in the Wet Lab on the weekends? Yes. Always sign up on the occupancy calendar and follow the Lakehead University Keeping in Touch Policy.
  6. How are sign ups on the scheduling calendars happening? Sign ups begin on Friday at 8AM for the following week (Monday to following Sunday). We may move to a block of two weeks for reservations once everyone is familiar with the calendar and has a better handle of the timing of their experiments. Only sign up for the time you have experiments to do on site. It is understandable that some protocols can have unpredictabilities, and you may want to book a buffer, but be reasonable. Consider setup and clean up when calculating your needed time. If it will take you four hours to run an experiment, consider booking for five. When necessary, you must sign up on the occupancy calendar and the equipment calendar. For example if you need to use a BSC, you need to book a BSC and a spot on the occupancy calendar.Make sure to include your name in the event when you are reserving an occupancy spot or equipment. This is required for Health and Safety purposes – we need to know who is on site and when.
  7. How will deliveries be handled? Lakehead Shipping and Receiving has resumed normal delivery operations.
  8. Who will have access to the labs and who to report to if you are going in? Only those who have been approved for access will be allowed access, to complete only that research they have been granted access for. Ensure every time you are on campus that you have notified both your supervisor and campus security services.

Research activities in NOSM Wet Labs – Laurentian University

The NOSM @ Laurentian Wet Labs re-opened on June 15, 2020.

  1. Where can I access the most recent versions of the Wet Lab re-opening documents? The most recent versions can be found on the NOSM Sharepoint, Research page. (https://nosm.sharepoint.com/org/research/research/SitePages/Lab-Reopening-COVID.aspx).
  2. When my access to the Wet Lab is reactivated, will I have access to the lunchroom? You will have access to the second and third floor lunchroom.
  3. Can Faculty access their office when they regain access to the Wet Lab? Yes, Faculty can access their office as needed, but are encouraged to work off site as much as possible.
  4. Are face masks required when accessing campus and the NOSM Wet Lab? Yes, face masks are required at all times in the NOSM Wet Lab.
  5. Can I schedule time in the Wet Lab on the weekends? Yes. Always sign up on the occupancy calendar and follow the Laurentian University Working Alone Policy.
  6. If I don’t foresee my bay being occupied at all times, how do I go about opening it up to other users? Contact the Research Laboratory Coordinator and the parameters can be changed to make reservations in your bay available to another group or groups.
  7. How are sign ups on the scheduling calendars happening? Sign ups begin on Friday at 8AM for the following week (Monday to following Sunday). We may move to a block of two weeks for reservations once everyone is familiar with the calendar and has a better handle of the timing of their experiments. Only sign up for the time you have experiments to do on site. It is understandable that some protocols can have unpredictabilities, and you may want to book a buffer, but be reasonable. Consider setup and clean up when calculating your needed time. If it will take you four hours to run an experiment, consider booking for five. When necessary, you must sign up on the occupancy calendar and the equipment calendar. For example if you need to use a BSC, you need to book a BSC and a spot on the occupancy calendar.Make sure to include your name in the event when you are reserving an occupancy spot or equipment. This is required for Health and Safety purposes – we need to know who is on site and when.
  8. How will deliveries be handled? Charlie Armstrong (Facilities) will notify the Lab Coordinator when packages arrive, the Lab Coordinator will then reach out to the individual it is addressed to. If a perishable item is delivered and the individual it is addressed to and no one from their group is available, the Lab Coordinator will go on-site and properly store the contents.
  9. Who will have access to the labs and who to report to if you are going in? Only those who have been approved to return to the lab will be allowed access, to complete only the research they have been granted access for. Ensure you sign up on the Team Up Occupancy Calendar every time you are on campus. If you are working alone, use Laurentian University’s SecurLU-UL app or follow Laurentian University’s Working Alone Policy.
  10. Will the labs remain open during the province wide Stay At Home Order? Yes. Lab users must continue to be on site only for work that cannot be performed remotely.

How are research students and employees affected?

All researchers in any of NOSM’s laboratories must follow NOSM directives. That includes students and employees of Lakehead and Laurentian, as well as volunteers. Updated directives  are posted to nosm.ca/covid-19 and principal investigators should be communicating with their respective teams.

NOSM follows  the directives from Lakehead and Laurentian campuses. Additional FAQs related to NOSM labs and research are noted below. Supervisors, please ensure that you are staying up to date with information from Lakehead and Laurentian as it gets relayed.

Information for graduate students

As all graduate students supervised by NOSM faculty are students of Lakehead or Laurentian Universities, connecting with the relevant Graduate Studies Office and your Supervisor to discuss current research is advisable. The respective University FAQs have some information for Graduate Students:

For the NOSM Masters of Medical Studies program, please direct any questions to graduatestudies@nosm.ca

How does working from home affect my research staff?

Supervisors are encouraged to modify their employees’ work to enable working from home. If that is not possible, or for any other changes to an employee’s contract, please contact hr@nosm.ca.

For grants held at other institutions, please refer to those FAQs or contact the relevant HR department.

What happens if my research involves human participants?

There have been updates from Lakehead and Laurentian with regards to research involving human participants.

From Lakehead University:

The Research Ethics Board (REB) and the COVID-19 Advisory Review Committee (C19ARC) have lifted the suspension for in-person (face-to-face) research and/or activities under the purview of the Office of the Vice-President, Research & Innovation.  The REB and the C19ARC have begun accepting applications involving research/activities which involve face-to-face research that cannot be conducted remotely.  Both a participant and researcher safety plan is required, along with a justification for the need to conduct the research/activity face-to-face.

From Laurentian University:

For research involving human participants Researchers are asked to follow the guidance in Research Resumption Guidelines for Phased-In Face-to-Face Research with Human Participants at Laurentian University until further notice. For resumption of previously approved research Researchers are required to follow guidance in Laurentian University’s Phased- In Return to On-Campus and Field-Research Plan until informed in writing that these additional approvals are no longer required.

Please see the following links for more information:

What should I do if my research involves animals?

Connect with the animal care contacts at Lakehead for specific plans or actions.

What should I do if my research is community-based?

Community-based research is still suspended for most circumstances, unless it can be done virtually.

Please see Lakehead and Laurentian for specific procedures for community-based research.

There have been updates from Lakehead and Laurentian with regards to reopening. Please see the following links for more information:

How is my funding impacted?

Please see the following links for more information:

Faculty with grants held at NOSM should contact the Research Office if they expect delays in completing milestones, need an extension or for any other anticipated contract change.

The Tri-agencies will continue to provide updates, if you want information for a specific program, please see the following links which will be updated as new information becomes available:

How is grant-funded travel impacted?

All NOSM funded travel (including grants held at NOSM) is suspended until further notice.

For grants held at other institutions, please refer to those FAQs.

Who should I contact if I have questions about support for my research?

NOSM at Lakehead University NOSM at Laurentian University
NOSM Laboratories Pam Tallon
807-621-3613
ptallon@nosm.ca
Ramya Narendrula
705-662-9396
ramnarendrula@nosm.ca
NOSM Research Offices research@nosm.ca research@nosm.ca
Human Research Ethics Ghislaine Attema
807-251-3118
ghislaine.attema@nosm.ca
Ghislaine Attema
807-251-3118
ghislaine.attema@nosm.ca
Animal Care Please inquire with Animal Care Facility at Lakehead University. Please inquire with Animal Care Facility at Laurentian University.

Where can I find information about how NOSM is responding to COVID-19?