Remote Work
Toolkit

Information for Researchers

Research laboratories at NOSM at Laurentian University and NOSM at Lakehead University are currently open with limited access.

Please see Lakehead and Laurentian University links for updated host university research information related to COVID-19:

If you need any assistance or have any questions, please reach out to the Research Office at research@nosm.ca.

Alternatively, please feel free to contact the research coordinators directly:

Resumption of activities in NOSM Dry Labs – Lakehead University

The NOSM Research Office is following Laurentian and Lakehead University Return to Campus guidelines. Current research activities at both universities are restricted to those requiring specialized equipment and facilities and those that cannot be performed offsite. The NOSM Research Office is aiming to re-open the Dry Labs October 1, 2020. Please note this date depends on the status of the COVID-19 pandemic at that time.

Faculty with students and research staff needing access to the Dry Lab will need to submit a Lakehead University Application for Access to On-Campus Research Laboratories and Facilities for Continuing Essential Research or if amending an existing approval, complete the shortened NOSM Research Resumption and Return to Laboratories, to the NOSM Research Office for approval by the Associate Dean, Research, Innovation and International Relations at research@nosm.ca. When approved, this signed form must be submitted to the Vice-President, Research and Innovation at Lakehead University. If your application is approved by Lakehead University’s Research Services, you must then complete, or update if required, the Research Resumption Plan Template,  and applicable Research Resumption Checklists. These documents must be made available by the Supervisor to the Lakehead University Joint Health and Safety Committee and other internal approval groups if requested. Supervisors must keep a copy of these documents.

An operational guideline for the return to Dry Lab activities has been circulated to faculty, and is available on the NOSM Sharepoint site. This guideline includes health and safety measures as defined by our host Universities, NOSM, local Public Health authorities and the provincial government.

Mandatory training will be provided and needs to be completed prior to regaining access to the Dry Labs.

Resumption of activities in NOSM Dry Labs – Laurentian University

The NOSM Research Office is following Laurentian and Lakehead University Return to Campus guidelines. Current research activities at both universities are restricted to those requiring specialized equipment and facilities and those that cannot be performed offsite. The NOSM Research Office is aiming to re-open the Dry Labs October 1. Please note this date depends on the status of the COVID-19 pandemic at that time.

Faculty with students and research staff needing access to the Dry Lab will need to submit a Laurentian University Research Resumption Phased-In Return to On-Campus and Field Research Form complete the shortened NOSM Research Resumption and Return to Laboratories Form if they have previously requested access to the Wet Lab, to the NOSM Research Office for approval by the Associate Dean, Research, Innovation and International Relations at research@nosm.ca. Faculty using NOSM @ Laurentian University’s Dry Lab will need to explain how their request falls under Phase 2 of Laurentian University’s Research Resumption Priorities.

An operational guideline for the return to Dry Lab activities has been circulated to faculty, and is available on the NOSM Sharepoint site. This guideline includes health and safety measures as defined by our host Universities, NOSM, local Public Health authorities and the provincial government.

Mandatory training will be provided and need to be completed prior to regaining access to the Dry Labs.

Research activities in NOSM Wet Labs – Lakehead University

The NOSM @ Lakehead Wet Labs re-opened on June 15, 2020.

  1. Where can I access the most recent versions of the Wet Lab re-opening documents?The most recent versions can be found on the NOSM Sharepoint, Research page. (https://nosm.sharepoint.com/org/research/research/SitePages/Lab-Reopening-COVID.aspx).
  2. When my access to the Wet Lab is reactivated, will I have access to the lunchroom? 

    You will have access to the second floor lunchroom. However, the Dry Lab, conference rooms and the third floor lunchroom will not be accessible.

  3. Can Faculty access their office when they regain access to the Wet Lab? 

    Yes, Faculty can access their office as needed, but are encouraged to work off site as much as possible.

  4. Are face masks required when accessing campus and the NOSM Wet Lab? 

    Yes, face masks are required at all times in the NOSM Wet Lab.

  5. Can I schedule time in the Wet Lab on the weekends? 

    Yes. Always sign up on the occupancy calendar and follow the Lakehead University Keeping in Touch Policy.

  6. How are sign ups on the scheduling calendars happening? 

    Sign ups begin on Friday at 8AM for the following week (Monday to following Sunday). We may move to a block of two weeks for reservations once everyone is familiar with the calendar and has a better handle of the timing of their experiments.Only sign up for the time you have experiments to do on site. It is understandable that some protocols can have unpredictabilities, and you may want to book a buffer, but be reasonable. Consider setup and clean up when calculating your needed time. If it will take you four hours to run an experiment, consider booking for five.

    When necessary, you must sign up on the occupancy calendar and the equipment calendar. For example if you need to use a BSC, you need to book a BSC and a spot on the occupancy calendar.

    Make sure to include your name in the event when you are reserving an occupancy spot or equipment. This is required for Health and Safety purposes – we need to know who is on site and when.

  7. How will deliveries be handled? 

    Lakehead Shipping and Receiving has resumed normal delivery operations.

  8. Who will have access to the labs and who to report to if you are going in? 

    Only those who have been approved for access will be allowed access, to complete only that research they have been granted access for.Ensure every time you are on campus that you have notified both your supervisor and campus security services.

Research activities in NOSM Wet Labs – Laurentian University

The NOSM @ Laurentian Wet Labs re-opened on June 15, 2020.

  1. Where can I access the most recent versions of the Wet Lab re-opening documents? 

    The most recent versions can be found on the NOSM Sharepoint, Research page. (https://nosm.sharepoint.com/org/research/research/SitePages/Lab-Reopening-COVID.aspx). 

  2. When my access to the Wet Lab is reactivated, will I have access to the lunchroom? 

    You will have access to the second floor lunchroom. However, the Dry Lab, conference rooms and the third floor lunchroom will not be accessible.

  3. Can Faculty access their office when they regain access to the Wet Lab? 

    Yes, Faculty can access their office as needed, but are encouraged to work off site as much as possible.

  4. Are face masks required when accessing campus and the NOSM Wet Lab? 

    Yes, face masks are required at all times in the NOSM Wet Lab.

  5. Can I schedule time in the Wet Lab on the weekends? 

    Yes. Always sign up on the occupancy calendar and follow the Laurentian University Working Alone Policy.

  6. If I don’t foresee my bay being occupied at all times, how do I go about opening it up to other users? 

    Contact the Research Laboratory Coordinator and the parameters can be changed to make reservations in your bay available to another group or groups.

  7. How are sign ups on the scheduling calendars happening? 

    Sign ups begin on Friday at 8AM for the following week (Monday to following Sunday). We may move to a block of two weeks for reservations once everyone is familiar with the calendar and has a better handle of the timing of their experiments.Only sign up for the time you have experiments to do on site. It is understandable that some protocols can have unpredictabilities, and you may want to book a buffer, but be reasonable. Consider setup and clean up when calculating your needed time. If it will take you four hours to run an experiment, consider booking for five.

    When necessary, you must sign up on the occupancy calendar and the equipment calendar. For example if you need to use a BSC, you need to book a BSC and a spot on the occupancy calendar.

    Make sure to include your name in the event when you are reserving an occupancy spot or equipment. This is required for Health and Safety purposes – we need to know who is on site and when.

  8. How will deliveries be handled? 

    Charlie Armstrong (Facilities) will notify the Lab Coordinator when packages arrive, the Lab Coordinator will then reach out to the individual it is addressed to. If a perishable item is delivered and the individual it is addressed to and no one from their group is available, the Lab Coordinator will go on-site and properly store the contents.

  9. Who will have access to the labs and who to report to if you are going in? 

    Only those who have been approved to return to the lab will be allowed access, to complete only the research they have been granted access for.Ensure every time you are on campus that you have notified both your supervisor and campus security services.

How are research students and employees affected?

All researchers in any of NOSM’s laboratories must follow NOSM directives. That includes students and employees of Lakehead and Laurentian, as well as volunteers. Updated directives (i.e. isolation for international travel) are posted to nosm.ca/covid-19 and principal investigators should be communicating with their respective teams.

NOSM Research will be following our host university directives from Lakehead and Laurentian campuses. Additional FAQ related to NOSM labs and research will follow below in this document. Supervisors, please ensure that you are staying up to date with information from Lakehead and Laurentian as it gets relayed.

Information for graduate students

Q. I am a graduate student, can I still do my research?

A. As all graduate students supervised by NOSM faculty are students of Lakehead or Laurentian Universities, connecting with the relevant Graduate Studies Office and your Supervisor to discuss current research is advisable. The respective University FAQs have some information for Graduate Students:

For the NOSM Masters of Medical Studies program, please direct any questions to graduatestudies@nosm.ca

How does working from home affect my research staff?

For NOSM held grants, supervisors are encouraged to modify their employees’ work to enable working from home. If that is not possible, or for any other changes to an employee’s contract, please contact hr@nosm.ca.

For grants held at other institutions, please refer to those FAQs or contact the relevant HR department.

What happens if my research involves human participants?

There have been updates from Lakehead and Laurentian with regards to reopening.

Please see the following links for more information:

For hospital-based research please see:

If you have questions or need assistance please reach out to Ghislaine Attema at ghislaine.attema@nosm.ca or 807-251-3118.

What should I do if my research involves animals?

Connect with the animal care contacts at Lakehead or Laurentian for specific plans or actions.

What should I do if my research is community-based?

Community-based research is still suspended for most circumstances, unless it can be done virtually.

Please see Lakehead and Laurentian for specific procedures for community-based research.

There have been updates from Lakehead and Laurentian with regards to reopening. Please see the following links for more information:

How is my funding impacted?

There have been updates from Lakehead and Laurentian with regards to reopening. Please see the following links for more information:

Faculty with grants held at NOSM should contact the Research Office if they expect delays in completing milestones, need an extension or for any other anticipated contract change.

The Tri-agencies will continue to provide updates, if you want information for a specific program, please see the following links which will be updated as new information becomes available:

How is grant-funded travel impacted?

All NOSM funded travel (including grants held at NOSM) is suspended until further notice.

For grants held at other institutions, please refer to those FAQs.

Have NOSM financial operations changed?

At this time there are no changes to financial processes. Please see the finance SharePoint for specifics on how to process payments.

Who should I contact if I have questions about support for my research?

NOSM at Lakehead University NOSM at Laurentian University
NOSM Laboratories Pam Tallon
807-621-3613
ptallon@nosm.ca
Natalie Lefort
705-521-5610
nlefort@nosm.ca
NOSM Research Offices research@nosm.ca research@nosm.ca
Human Research Ethics Ghislaine Attema
807-251-3118
ghislaine.attema@nosm.ca
Ghislaine Attema
807-251-3118
ghislaine.attema@nosm.ca
Animal Care Please inquire with Animal Care Facility at Lakehead University. Please inquire with Animal Care Facility at Laurentian University.

Where can I find information about how NOSM is responding to COVID-19?