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Information Package

Eligibility and Criteria

To be eligible for a Faculty Award of Education and Scholarship, the faculty member must have been actively engaged at NOSM U at the time of nomination. For this program, a faculty member is defined as a full-time, part-time, joint, or stipendiary member in the Clinical, Medical, or Human Sciences Division, including Librarians.

Nominees should have made a demonstrated, significant contribution to NOSM U. A previous winner may be nominated in a category but cannot receive the same award for two (2) consecutive years.

To be eligible for a Learner Nominated Teaching Award of Excellence, an undergraduate medical student, postgraduate resident, fellow, master’s student, or another allied health learner must be a registered NOSM U learner in good academic standing for all CanMEDS roles.* Learners may only receive the award once during enrolment in each NOSM U academic program.

*The CanMEDS roles are as follows:

  • Medical Expert
  • Communicator
  • Collaborator
  • Manager
  • Health Advocate
  • Scholar
  • Professional

Nomination Process

For faculty awards, nominations may be submitted by any individual who holds a valid NOSM U faculty appointment.

For learner awards, nominations must be submitted by a NOSM U-registered learner.

Faculty may self-nominate themselves for an award. In these cases, the self-nomination must be accompanied by two letters of support from other NOSM U faculty members.

Nominators may submit one nomination per person per category using the attached nomination form.

Nominations must include a completed nomination form and a support letter (no more than 400 words). If supporting documents are included in the submission, they should accompany the completed nomination form and support letter. The NOSM U Awards of Excellence and Scholarship Committee will review nominations and make final selections.

The nominator is responsible to ensure all information required on the nomination form is complete. All nominees will receive written notification and congratulations regarding their nomination.

Nominators of the successful award recipient will be contacted and requested to either prepare an in-person tribute at Northern Constellations or a short video outlining why the recipient should receive the award.

Recipients in each category will be notified in writing and congratulated in writing once all applications have been reviewed.

Please complete nominations no later than 4:00 pm EST, January 20, 2023.

Nomination Form

NOSM U Awards Committee Terms of Reference

Faculty Awards Committee Terms of Reference

Purpose

To review all nominations for the NOSM U Awards of Excellence and Scholarship on an annual basis and determine if suitable award recipients exist for each award category. Under exceptional circumstances, two (2) nominees may be awarded in a category. If no suitable nominee is found, no award will be issued. Only the information provided with the nomination will be used in the selection process of the awards. The Committee members will also review and make recommendations to improve the current process and criteria, or, if required, recommend the addition of a new category.

Guiding Principles

Membership is voluntary at the invitation of the Division Heads and Associate Dean of Faculty Affairs. The Associate Dean Faculty Affairs will act as Chair in a non-voting capacity unless there is a tie.

Committee members shall recuse themselves from discussion and decision-making with respect to any nominee that may represent a conflict of interest. Conflict of Interest is a broad term that includes real, potential, and perceived conflicts as defined below:

  1. A real conflict of interest would exist if a committee or sub-committee member were a nominee for an award.
  2. A perceived conflict of interest exists if there could be a reasonable apprehension that a conflict exists, and that the Committee member may not be able to act in an impartial way.

The onus is on the Committee or Sub-Committee member to disclose a conflict. Committee and Sub-Committee members must openly disclose any real, potential, or perceived conflicts of interest and ensure that such conflicts are resolved.

Committee and Sub-Committee members will be provided with an agenda and/or notified in advance of Awards Committee meetings or activities to be able to ascertain whether they are in a real, potential, or perceived conflict of interest situation.

If a Committee or Sub-Committee member, during their term on the Awards Committee, is nominated in any one of the award categories, they will not be entitled to participate in the discussion, decision, debate or vote with respect to the category for which they have been nominated.

The Committee members and Sub-Committee will endeavor to achieve the greatest possible transparency with respect to procedures and decisions, without compromising the confidentiality of the nominator and nominee. The composition of the Awards Committee shall be a matter of public record.

Membership

Where possible, the Awards Committee will strive to maintain some geographic diversity in its membership.

The NOSM U Faculty Awards Committee Membership will be as follows:

  • Division Head Clinical Sciences
  • Division Head Medical Sciences
  • Division Head Human Sciences
  • Clinical Sciences Faculty member (one to be named)
  • Medical or Human Sciences member (one to be named)
  • Section Chair (one to be named)
  • PCTA member (one to be named)
  • Previous award recipients (two to be named)
  • Director Faculty Affairs ex officio
  • Associate Dean, CEPD or delegate ex officio
  • Associate Dean, Faculty Affairs ex-office and Chair

It is recommended that members be given two-year terms with staggered start dates to ensure knowledge transfer and consistency.

NOSM U Awards of Excellence and Scholarship – Information Package