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Toolkit

Entering Class of 2021

Welcome Message from Assistant Dean, Learner Support Services, Dr. Jason Shack

Photo of Dr. Jason Shack, Assistant Dean of Learner Affairs, Northern Ontario School of MedicineWelcome to NOSM! Your first few days and the next four years here at NOSM will likely be an exciting time with much learning, many new experiences, new friendships and likely new challenges. We in the Learner Support Services offices on the Thunder Bay and Sudbury Campuses wish you well as you begin this new endeavor. As well, we want you to be aware that we are here to support you throughout this time to help ensure your success. Remember that you cannot take care of others unless you take the time to take care of yourselves first. I wish you all the best throughout this orientation week and the next four years. Remember that we are just an email, phone call or door knock away.

 


Important Dates

E2021 Registration Form Due: May 27, 2021

Immunizations and Police Record Checks Due: June 30, 2021

OSAP or Provincial Loan Applications Due: June 30, 2021

Tuition Due Date 1st payment or full payment: August 15, 2021  (NOSM at Lakehead) / August 20, 2021 (NOSM at Laurentian)

BLS Certificates Due: September 3, 2021

Orientation Week: Tuesday, September 7, 2021 to Friday, September 10, 2021

Tuition Due Date 2nd payment: To be determined

COVID-19 Information

Please check NOSM’s Covid-19 Information webpage for important regular updates.

Required Documents Information

The following documents must me submitted to the Office of Admissions with original signatures no later than May 27, 2021

  • Acknowledgement of Required Documentation
  • E2021 Registration Form – Year 1: Due May 27, 2021
  • Undergraduate Medical Education (UME) – Program Requirements Acknowledgement
  • NOSM Confirmation of Deposit Payment Form and $1000 non-refundable tuition deposit. Payment of the $1000 can be made online https://www.nosm.ca/e2021-tuition-deposit/. The Confirmation of Deposit Payment Form can be emailed to the Office of of Admissions at yes2nosm@nosm.ca.

All documents can be submitted via email yes2nosm@nosm.ca

Immunizations: Due June 30, 2021

Students should complete the immunization form as much as possible and aim to have it sent in by the June 30th deadline date.

At this time, it is OK if some vaccinations are missing. Your acceptance to the program will not be delayed or denied if you are unable to provide the required documentation for the June 30, 2021 deadline due to COVID-19.

Additional documentation for vaccinations can come at a later time. However, you will need to continue to seek out opportunities to have the remaining immunizations done as soon as possible, and ensure you send in the updated information once received.  Students can not participate in any mandatory clinical experiences until the forms are completed and submitted.

**We are aware that we may not receive the documentation by the June 30, 2021 deadline due to delays with the mail. Therefore, we will accept the required documents past this deadline date.

Police Vulnerable Sector Check (VSC): Due June 30, 2021

Students will submit the hardcopy original of their Police Vulnerable Sector Check unless an electronic copy was provided from the issuer by to the Office of Admissions by June 30, 2021.

Some students have been unable to obtain hard copies of their VSC (Police Check) and instead have been receiving the results by email.

Please follow the steps below in how we would like you to submit your electronic VSC (only if unable to obtain a hard copy).

Forward the email that you received from your local police service (LPS) informing you that your records check has been completed, and you can download the results (see example below).

When you forward the email, please attach the pdf of your record that you downloaded to the email that you are forwarding to yes2nosm@nosm.ca.

Example of email you received from LPS:

Your record check has been completed, and the results can be downloaded from our website when you log in to your account. The document will be available for thirty-one (31) days.

Thank you

**Please note we may require further information or action regarding your Police Records Check. Should this be the case we will contact you.

BLS Certificates: Due September 3, 2021

We realize there may be difficulty in obtaining BLS Certification before the September 3, 2021 deadline. We ask that you check in with the providers of the BLS courses and try to be certified as soon as possible.

Your acceptance to the program will not be delayed or denied if you are unable to obtain the required BLS certification as a result of COVID-19.

Technology Requirements

The Northern Ontario School of Medicine employs a unique distributed education model that is reliant on computer technology.

As a medical student at NOSM it is necessary that you own a reliable laptop for:

  • Accessing the online curriculum,
  • Reading course materials in various electronic document formats,
  • Taking notes during lectures, small group learning sessions, and labs,
  • Communicating with peers and faculty using web conferencing technologies such as Cisco WebEx or Google Meet,
  • Communicating via email with peers, faculty, and administrative staff,
  • Accessing e-journals and other online resources from the library, and
  • Accessing online assessment and examination software.

Internet Connection Speeds

A broadband internet connection is required to effectively engage in the NOSM distributed curriculum. Cable internet or fibre optic internet connection speeds are recommended with a minimum of 10Mbps download and 5Mpbs upload. You can test your home internet connection speeds by visiting speedtest.net

Computer Specifications and Software Guidelines

If you plan to buy a new computer for your studies at NOSM, it is recommended that you purchase a durable and lightweight laptop computer that includes a high-capacity battery that is capable of operating for several hours on a single charge.

Recommended Hardware Specifications

Processor 10th Generation Intel Core i7 or Apple M1
Operating System Windows 10 or MacOS 10.16 (Big Sur)
Screen Size Minimum 13-inch
Memory 8GB
Webcam & Microphone 720 webcam and mic built-in
Drive Storage 256 GB
Wireless Dual-band wireless AC/N
Service Extended warranty support

Please note that tablets (iPad, Galaxy Tab, Google Pixel Slate, etc.) and Chromebooks are sufficient for most tasks but are generally discouraged because of software compatibility issues that may arise.

Software Guidelines

Microsoft Office 365 Software
  • New students will be granted free access to Microsoft Office 365 products including Word, Excel, PowerPoint, Outlook, OneDrive and OneNote.
  • Students can download and install these products up to 5 times on a PC, Mac, or iPhone/iPad from http://portal.office.com (login with your NOSM username and password is required).
Anti-virus Software
  • Anti-virus software is required but not provided by NOSM. It is included in Windows 10.
  • Software like MalwareBytes, ESET, or Norton are suggested for Mac and PC users alike
Email and File Storage
  • Students and Alumni are provided a nosm.ca email account hosted by Google with unlimited file storage for life using Google Drive.
  • 5 TeraBytes (TB) of storage is also available using OneDrive, but access is revoked upon graduation

Recommended Laptop Computers (in alphabetical order)

Disclaimer

The NOSM IT team cannot provide comprehensive technical support for your personal laptop. However, our team is available to offer technical support to ensure access to our online services and campus wifi network.

Contact Information

Please don’t hesitate to contact us if you have any questions:

IT Director
Stephen Kelly
Northern Ontario School of Medicine
Laurentian Campus
HSERC Building (Room 217)
705-662-7130
skelly@nosm.ca
IT Helpdesk
Sudbury: HSERC building room 201
Thunder Bay: ATAC building room 6034D
Hours of operation: Mon-Fri, 9am-4pm
1-800-461-8777,1,7
helpdesk@nosm.ca

Tuition and Fees, and Financial Aid at NOSM – 2021-2022

NOSM Student Council Welcome

Congratulations Class of 2025!

Welcome to NOSM! On behalf of the Northern Ontario School of Medicine Student Council, I would like to congratulate you on your offer of admission to the Undergraduate Medical Education Program. We are so very excited to welcome all of you, our seventeenth cohort of students, and the graduating Class of 2025! This is an incredible accomplishment. I know I can speak for all of us here at NOSM and say we are really looking forward to introducing you to the NOSM Community.

Who is the NOSMSC and What do we do?

Established in 2005, the Northern Ontario School of Medicine Student Council (NOSMSC) is the representative body of all NOSM undergraduate medical students. In our short history, we have generated a robust constitution and administrative structure with over 25 student positions, successfully advocating for improvements to the NOSM academic experience, whilst promoting a collegial and social atmosphere for all students. We are also members of both the Canadian Federation of Medical Students (CFMS) and the Ontario Medical Student Association (OMSA), and we are continuously growing and evolving in numerous ways. The NOSMSC relies upon students to both organize and fund the countless initiatives it undertakes. Some of the biggest initiatives the NOSMSC delivers are;

  • Orientation Week and Buddy Events – This represents your welcome to Medical School and aims to get the First and Second years together throughout the school year!
  • Student Travel Fund – This $40,000 fund provides financial support for travel related to conferences, covering up to 70% of domestic and 50% of international travel costs.
  • Interest Groups – The NOSMSC funds 30+ Interest Groups ranging from Anesthesia to Wilderness Medicine and everything in between. These groups put on endless events that provide exceptional learning and networking opportunities.
  • CFMS and Lobby Days – Available to you as a member of the NOSMSC, you are given the opportunity to attend national meetings as well as to advocate for the changes you want to see through the National Day of Action and Lobby Days.
  • Phase-Specific Initiatives – No matter what year you are in, there are specific initiatives geared towards you; Winter Formal, Academic Week, Match Day, CaRMS Prep, Graduation and many more to help make your time at NOSM special.
  • Global Health and Learner Wellness – These committees and events are geared towards making students’ experience at NOSM more enjoyable and helping to contribute to achieving NOSM’s Social Accountability Mandate.
  • Student Advocacy – Beyond events, the NOSMSC is also a great opportunity to get involved in student government and organizations like the CFMS and OMSA (hint; it’s never too early to think about residency applications anyone!)
  • Student Representation – The NOSMSC is responsible for advocating for the needs of all students and provides elected student representation on NOSM committees, ensuring the student voice is heard when making curriculum changes.

How has the NOSMSC adapted to curriculum changes brought on by COVID-19?

NOSMSC has remained committed to providing value and support to students amidst all the changes faced by medical learners throughout the pandemic. Many initiatives were undertaken by NOSMSC to adapt to the significant change in curriculum delivery. Some of the changes that have been undertaken to support students during this time are as follows:

  • NOSMSC Adapting to Home Learning Fund – The NOSMSC provided members the opportunity to claim $40.00 in funding to support the change to at-home learning. This fund considered purchases of electronics, home office supplies, exercise equipment, etc.
  • Student Travel Fund Online Learning Fund – The NOSMSC successfully advocated for the reallocation of the Student Travel Fund for reimbursement up to $140.00 for supplies related to online learning. This fund considered purchases of textbooks, apps, subscriptions to journals and websites, etc.
  • Creation of Speaker Series – This year we introduced an exciting new speaker series to explore the interests and aspirations of NOSM students. Happening virtually this year, the NOSMSC has been able to welcome experts from literally around the world to speak to their areas of expertise directly to NOSM students.

NOSMSC Student Fees

The NOSMSC is run by students and funded by students. In order to have access to all of the benefits the NOSMSC provides, we are asking that you send your one-time NOSMSC Student Dues of $400 ($100 x 4 years). We recognize this one-time cost is a significant sum, however, ask any NOSM student what the best part of their medical education was and without a doubt the NOSMSC will have been responsible for most of those memories. By paying your NOSMSC dues, you ensure you have access to the tremendous benefits throughout your time at NOSM.

Additionally, as the NOSMSC is a member of the CFMS, each incoming student is required to pay their CFMS Membership Dues of $80 ($20 x 4 years) in order to become personally enrolled in the CFMS. The CFMS is responsible for advocating for students at a national level, and also provides students with discounts for things like travel, as well as opportunities to get involved in countless student positions.

What we ask is that incoming students;

  • Please send one e-transfer of $480.00 to nosmscvpfinance@nosm.ca
  • Include your full name and campus (East/West) within the information of the transfer
  • Set the password for the transfer as “NOSMSC”

We are always here to answer any questions or concerns you may have. Also, if you are interested, there are many opportunities for you to get involved with the NOSMSC as well. Check out our website (www.nosm.ca/our-community/nosm-student-council) for more information!

NOSM’s Orientation Week

The NOSMSC is already actively involved in preparations for the arrival of the new class on September 7th to ensure that the first week at NOSM will be an unforgettable experience. The Student Orientation Week Committee (SOWC) is made up of students entering second year who will guide you through your orientation week and ensure you get to discover NOSM, your home campuses, and the community! While participating in the organized activities and social events, you will have opportunities to get to know your fellow classmates, meet NOSM faculty, and learn more about what your life will be like as a NOSM student! Some of the activities will include: unique ways to discover your main campus, evening entertainment, games and team activities, as well as informal sessions with upper-year students who will offer candid advice about navigating the curriculum and life as a medical student. And of course, being in Northern Ontario there will definitely be some outdoor adventures.

Additionally, the NOSMSC will be hosting a webinar to provide more information about what the NOSMSC does, and what to expect during your time at NOSM. Please check your NOSM email regularly for future updates!

Once again, congratulations on your offer of admission to Canada’s newest and most innovative medical school. More importantly, remember that you’re now a part of the NOSM family! Now that you are family, you can contact me at any time with any questions or concerns, so please do not hesitate if I can be of any help! Enjoy your summer (you deserve it after all your hard work) and see you in the Fall!

Conner Sonke, NOSM Student Council President nosmsc@nosm.ca

Brett Caccamo, NOSM Student Council VP Finance Sr.  nosmscvpfinance@nosm.ca

Learner Support Services Office

Supporting Learners for Success

Welcome to the Northern Ontario School of Medicine (NOSM)! The Learner Support Services team looks forward to working with you over the next four years. In Learner Support Services, our vision states that, “all NOSM medical students reach their full potential, inside and outside the classroom.”  To support this vision, we provide services and programs to foster the academic success of NOSM’s Undergraduate Medical Education (UME) students and their personal and professional development.

Learner Support Services Primary Services include:

Personal and Crisis Issues

Learner Support Services takes  a preventative and proactive approach for the support and referral of personal issues. NOSM’s UME students can access confidential services through our Senior Learner Affairs Officers. When appropriate, referrals are made to external agencies, such as Counselling & Health services at Laurentian or Lakehead University, Morneau Shepell, OMA Physician Health Program, CAMH, or other community partners.

Career/Professional Development

Our comprehensive Career on Track program provides career development sessions to help you better understand yourself, explore electives and medical specialties, and apply for residency programs. The Learner Support Services staff offers group and individual programming, to provide information, guidance, and resources to help you find the specialty that best suits your personality, goals, preferences and values. Career sessions are listed in your Phase 1 timetable and details are included in the weekly Learner Affairs newsletter.

Faculty Mentor Program

The Faculty Mentor Program connects UME students with NOSM faculty for an advisor relationship. Faculty members may assist with various milestones which UME learners encounter, such as career decisions and academic requirements. Although the program is offered through group sessions, upon request, UME students are assisted in making individual connections with NOSM faculty physicians, for example, Francophone and Indigenous physician mentors.

Financial Assistance

The Financial Aid Officer provides information and support for UME students regarding provincial loan programs, budgeting, financial planning, information on bursaries, awards, and scholarships and debt management education.

Wellness

Learner Support Services at NOSM provides support to students to help cope with the challenges in medical training, as well as develop the knowledge, skills, and habits that will allow them to excel in residency and medical practice. Senior Learner Affairs Officers (SLAOs) provide this support through individual meetings and group sessions. UME students are encouraged to adopt evidence-based strategies to manage their physical, social, emotional, spiritual, financial and mental well-being. Group wellness sessions cover topics such as dealing with traumatic events, coping with social isolation, managing performance anxiety, burnout, and imposter syndrome.

Transitions

Formal and informal supports that assist UME students with significant transitions involved in the medical education journey are provided by Learner Support Services.

Learner Engagement

Learner Support Services has a formal liaison with the NOSM Student Council on a wide range of issues that support their initiatives. Monthly meetings with NOSM class representatives ensures Learner Support Services is aware and supportive of UME student experiences.

Program and Policy Development

Learner Support Services staff members participate on multiple UME committees that address policies and procedures that affect the program, represent confidential individual needs and advocate for UME student issues.

Accommodations

Learner Support Services is committed to assisting students with disabilities so that they may succeed in the UME program and this includes the student’s right to reasonable accommodation. It is the student’s responsibility to initiate the process of requesting accommodations by contacting a Senior Learner Affairs Officer in confidence as soon as possible after accepting an offer of admission to NOSM. If you have any documented disabilities or medical conditions that may affect your education, it is advisable that you contact Senior Learner Affairs immediately.

Accommodations are developed for each UME student in collaboration with the Accessibility Services of Laurentian or Lakehead Universities. Functional requirements need to be discussed with Learner Support Services who will consult with UME faculty. The accommodations are granted in the UME program, after consideration of fair assessment, patient care and safety. As soon as you accept the admission offer, you are advised to contact a Learner Affairs Officer. Your documentation is kept confidential but it is required to ensure you are supported with appropriate accommodations for your medical education program.

Meet Our Staff: 

Dr. Jason Shack, Assistant Dean, Learner Support Services Sherry Mongeau, Interim Director, Learner Support Services
jshack@nosm.ca smongeau@nosm.ca
Laura Csontos, Senior Learner Affairs Officer, Learner Support Services Nick Alderton, Senior Learner Affairs Officer, Learner Support Services
lcsontos@nosm.ca nalderton@nosm.ca
Tracy Laird, Administrative Assistant, Learner Support Services Terry Oja, Financial Aid Officer, Learner Support Services
tlaird@nosm.ca financialaid@nosm.ca

Please feel free to contact us at learneraffairs@nosm.ca.

We look forward to meeting you at Orientation.

Francophone Affairs Office

Please visit our Francophone Affairs Office website to learn more about our office. (French Francophone Affairs Office website)

Indigenous Affairs Office

Please visit our Indigenous Affairs Office website to learn more about our office.

Orientation 2021

Oweek Survey

Thank you to everyone for completing the survey.  The survey is now closed.

The information will assist us with logistics and planning for Oweek.


Orientation week for your class will take place September 7-10, 2021 and is mandatory for all first-year students as part of your UME program. An exciting agenda is planned for your transition to becoming a UME student. Watch for further information, which will be posted here throughout the summer.

Parking Information

NOSM at Lakehead

The permits should be available for sale on Tuesday, August 10th. However, Lakehead is still waiting to confirm this. There will be a slight increase in price and the new prices will be updated on their website soon.

You will need to create a profile at the following link: Login – Lakehead University Parking Service – OPS-COM (parkadmin.com) in order to obtain your pass.

NOSM at Laurentian

Students wishing to purchase a parking pass will need to go to the parking office located in West Residence W-120 during regular office hours from Monday to Friday, to purchase and pick up a Lot 11 parking pass.